Facilities Coordinator at Lesedi Nuclear Services Pty Ltd

PURPOSE OF ROLE

The facilities coordinator will provide Administrative and Technical administrative support while managing office administration, financial, and administrative management tasks to the Facilities Manager, Stakeholders, and tenants.

KEY PERFORMANCE AREAS

The facilities Coordinator is a well-rounded role responsible for overseeing the efficient operation of the administration amongst others:

Tenant and Rental Management

• Compile a monthly status report, related to tenant request.
• Responsible to actively follow-up on payments, invoices, lease agreements, renewals, and terminations.
• Oversee tenant relationships, ensuring their needs and concerns are addressed promptly.

Services Management

• Liaise with helpdesk coordinator on all facilities tickets, coordinate tickets assigned, and provide reporting on quality standards and ensure cost-effective. (Monitor service delivery and address any issues promptly.)
• Managing office equipment, and telephone systems accordingly.
• Assist in organizing company events, meetings, and conferences.

Vendor Management

• Negotiate contracts and service agreements, ensuring cost-effectiveness and quality service delivery.
• Monitor vendor performance and address any issues promptly.

Financial Administration

• Assist in preparing and managing the facilities and office administration budgets.
• Track expenditures and identify cost-saving opportunities.
• Provide regular financial reports to the Facilities Manager
• Follow up with procurement and Accounts department on PO’s and Payments

QUALIFICATION AND EXPERIENCE

• A higher Certificate / Diploma will be an advantage.
• 5 years Office Administration experience
• 5 years Financial Administration experience
• 5 years Facilities management experience
• 2-year Team Leader experience
• Advanced Excel, basic to intermediate PowerPoint, MS Word, report writing.

COMPETENCIES

• Proficiency in financial administration, including handling job cards, quotations, and invoices.
• Facilities Technical insight and understanding – (an advantage)
• Must have strong interpersonal skills and ability to work in a team environment.
• High organizational skills in managing multiple projects simultaneously.
• Excellent communication, negotiation, and problem-solving skills.
• Strong leadership and team management abilities.

Behaviours/Personal Attributes:

• Methodical
• Good interpersonal skills.
• Proactive
• Ability to organise and effectively prioritise workload.
• Must be able to work well with people.
• High Integrity
• Assertive