Facilities Events Manager at Ernst & Young Global Limited (EY)

Key Responsibilities:

Event Planning and Coordination:

• Lead the end-to-end planning and execution of daily events.
• Collaborate with internal stakeholders to understand event objectives and ensure seamless execution.
• Act as the central point of contact for all event-related matters within the Facilities team, supporting the BMC Client Experience & Events Manager when needed.
• Ensure every detail is meticulously managed for flawless, high-quality event delivery.

Vendor and Relationship Management:

• Serve as the primary liaison between EY and the outsourced Facilities company.
• Source, manage, and maintain strong relationships with event-related vendors (e.g., caterers, coffee shops), ensuring quality, cost-efficiency, and strong contractual agreements.
• Support procurement and payment processes, including handling vouchers or bookings for external services.

Creative Development and Industry Awareness:

• Generate fresh, innovative ideas to enhance the EY brand through engaging, memorable events.
• Continuously monitor industry trends to keep EY events forward-thinking and competitive.

Operations and Financial Oversight:

• Oversee menu selection and catering to align with event themes and quality standards.
• Manage event budgets and track food and beverage expenses.
• Support additional inventory selection and procurement for events.
• Monitor and report on key performance indicators such as client satisfaction, cost savings, and operational efficiency.
• Ensure alignment with EY’s financial, sustainability, and ethical guidelines.

Qualifications:

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
• Proven experience in corporate event planning and management, preferably within a professional services or large business environment.
• Strong organisational, negotiation, and interpersonal skills.
• Ability to work independently, take initiative, and build strong relationships with stakeholders and vendors.
• Knowledge of procurement and vendor payment processes is an advantage.
• While certifications (e.g., CMP) are beneficial, hands-on experience in delivering successful events is highly valued.