Facilities Technical Manager at IDC

• To provide technical expertise pertaining to the maintenance and operation of multiple buildings and engineering services to ensure reliable and safe continuous operation thereof in accordance with statutory requirements and regulations in the buildings under management. To manage the technical team in delivering the Facilities Management Strategy.

Qualification and Experience

• A relevant Degree in Engineering fields (i.e., Electrical, Mechanical, Structural, etc.), or Built Environment (i.e. Construction Management, or Quantity Surveying).
• A post-graduate qualification will be an added advantage
• A minimum of 8 to 10 years’ experience in the Facilities management industry in Maintenance Management
• Strong knowledge of Facilities Management, Building Maintenance and National Building Regulations.
• At least five years’ experience as a Technical Manager with Project Management experience
• Sound knowledge of the Building Management, Procurement process, Project Management, and Construction Industry Development Board and Contract Management principles.
• Proficiency in project management software tools and methodologies.
• Proven track record of successfully managing multiple complex projects
• Strong leadership skills and ability to effectively manage and motivate team members
• Excellent communication, problem-solving, and decision-making skills
• Knowledge of industry best practices and the ability to adapt them to specific project needs.

Roles and Responsibilities
LIASE WITH:

• Internal: All levels of IDC Management

External:

• Local authorities
• Fire department
• Service Providers
• Consultants

RESPONSIBILITY INCLUDES – ensure the maintenance and effective operation of Hard Services to the buildings: Services include the following:

• Electrical Services: Transformers, Standby generators, Uninterrupted Power Supply (UPS) Systems, Medium and low voltage reticulation systems, including the switchgear, etc.
• Mechanical Services: Lifts; Heating, Ventilation & Air Conditioning, Building Management System (BMS), Hot water generation system, Plumbing, Fire detection and suppression system, including pumping and sprinkler systems
• Structural, Building and General Maintenance: Carpentry; Floor Finishes; wall finishes; ceiling, and roof finishes; Doors; Ironmongery and Fence.
• Formulate and maintain an evacuation plan
• Maintaining records of Workspace plans

MAINTENANCE AND OPERATION OF ENGINEERING SERVICES:

• Ensure that up-to-date methods of the preventative maintenance programme to improve the longevity of the assets/equipment and updated regularly.
• Conduct regular inspections with the contractors to ensure compliance
• Oversee the quality of work done by the maintenance contractors in the area of responsibility
• Site inspections, handover and performance inspections at the end of the contract
• Ensure that maintenance carried out by contractors is in accordance with the manufacturing and design specifications as per the operating and maintenance manuals.
• Ensure effective maintenance to optimize the life span of equipment and ensure no disruption to business operations
• Monitor and report on building performance in terms of utilities and sustainability in line with targets
• Monitor need for upgrades/replacements, motivation and budget
• Attend breakdowns during normal working hours and after hours
• Research and benchmark operations to ensure operations are competitive with industry practices.
• Ensure that all work is carried out in a safe manner and in accordance with the machinery-related ISO, SANS and Occupational Safety Act, National Building Regulation and the Municipal regulations.
• Monitor the energy consumption of the building and recommend possible measures to save cost and focus on environmental and greening initiatives
• Ensure appropriate maintenance contracts are in place for all servicing under his/her control.
• Regularly review maintenance contracts to ensure cost efficiency.
• Identify Risk and manage risk within Operations.
• Develop and manage technical processes and procedures to prevent waste and identify improvements that enhance efficiency and effectiveness.
• Provide input in developing technical strategies and developing operating models.
• Ensure that sound building engineering life and project management practices and the latest technology is applied
• Ensure installations are performed within design specifications by conducting regular tests and inspections. Log reading and maintain a register. Take appropriate action when required
• Manage projects in terms of business requirements, quality parameters, deadlines, budgets etc.
• All storerooms and plant rooms are kept neat and in good working conditions.

Roles and Responsibilities (cont.)
RECORD KEEPING

• Ensure that all technical drawings and Manuals are up-to-date, and copies thereof are kept electronically and in the Records office.
• Official minutes of all contract meetings to be kept electronically in the contract file.
• Documentation and filing system to be kept up-to-date.
• All maintenance-related documentation to be filed accordingly.

PROJECT SUPERVISION

• Oversee the quality of work done by the contractors for projects in line with the maintenance plan
• Site inspections, handover and performance inspections at the end of the project

INSPECTIONS

• Conduct regular inspections on essential equipment and implement necessary actions and follow-up procedures to address any equipment or system malfunctions promptly.
• Perform quality inspections on maintenance contractors.
• Through consistent inspections and testing, verify that all equipment operates at maximum efficiency and according to design specifications.
• Ensure that service and repairs meet established quality standards.
• Confirm compliance with guarantee and insurance requirements.

FINANCIAL MANAGEMENT

• Develop and manage Budget: Capex and Opex, as well as life cycle cost management
• Monitor and control costs and report variance
• Create a business case motivating for upgrade, replacement and value-adding opportunities to improve efficiency or modernization, etc
• Review the cost of spares received from contractors and ensure that the material cost is market-related
• Review the costs of work when completed, and ensure that labour and material costs are reasonable
• Monitor breakdown and call-out frequency and check that repair costs are realistic.
• Analyse maintenance operations to find efficiencies that will minimize costs.
• Scrutinize payment claims and arrange payment
• Obtain quotations and motivation from the Head of Facilities Management.
• Develop a business case for upgrades, replacements and projects that ensure efficiencies

GENERAL

• Ensure that all tools and testing equipment needed are readily available and kept in a safe working condition
• Inform the Head of Facilities Management of disruptions and pending services

COMMUNICATION

• Set up and manage regular contract meetings
• Set up a progress meeting regarding project progress
• Set up regular update meetings with the manager, internal support and maintenance

ENSURE COMPLIANCE WITH OCCUPATIONAL HEALTH AND SAFETY ACT

• Conduct regular inspections and tests to ensure compliance and safety
• Maintain a complete register of ‘Certificate of Compliance’ and keep copies on file
• Ensure all work done by contractors and their activities are in accordance with the OHS Act and other legislation
• Stay up to date with the latest regulations and changes in their applications

CHANGE OF INTERNAL OFFICE LAYOUTS

• Scrutinize layout drawings and establish relevant requirements in terms of air conditioning, electrical, fire prevention, etc.
• Establish a close working relationship with other Facilities and SHE colleagues
• Project manage and monitor/oversee the installation, replacement and ensure compliance with legislation, Policies, Systems and procedures and etc.

Job Requirements
BEHAVIOURAL COMPETENCIES

• Client Centricity
• Coaching, advisory and guiding skills
• Coping with Pressures and Setback
• Demonstrated ability to manage multiple tasks
• Flexible and able to deal with ambiguity
• Good Communication Skills
• Relationship building and networking
• Strong negotiation and influencing capability

TECHNICAL/FUNCTIONAL COMPETENCIES

• Analyzing
• Budget and resource management
• Persuading and influencing.
• Planning and Organizing
• Problem-solving and decision-making
• Project Management
• Quality control and assurance
• Stakeholder communication and management
• Writing and Reporting

LEADERSHIP COMPETENCIES

• Resilience
• Decisiveness in Execution
• People Engagement
• Communication and Engagement
• Diverse Stakeholder Management
• Teamwork
• Innovation
• Change leadership
• Strategic Thinking
• Business Mind Set

Deadline:18th April,2026