Faculty Assistant Contractor at IQbusiness

Job Description

• IQbusiness is seeking to employ a Faculty Assistant on an initial 3-month contract (as probation; optioned for extension) to collaborate with an international client from our offices in Welgemoed, Cape Town Northern Suburbs. This is a hybrid role (3 days on-site; 2 days WFH).

About this role

• Our client is a leading international business school.
• The Faculty Assistants support our client's Faculty members for all administrative duties, enabling them to concentrate on their teaching and research activities.
• In this role, you will assist 3 to 4 Faculty
• Members with their agenda, teaching material, expenses and much more.

Key activities & accountabilities

• Carry out general secretarial and other duties as required
• Prepare teaching materials and help for document or database research.
• Provide support in the Faculty’s agenda management
• Organise logistics for internal and external meetings
• When required, assist in meeting with clients, take minutes and provide general support
• Organise travel and complex travel planning: reservation of flights, accommodation, visas, etc.
• Manage expenses claims timely and accurately
• Provide support during workshops and events on campus when required
• Provide support to Faculty during online events/programs when required

Ideal profile

• Bachelor's degree or equivalent ideally in the commercial or Hospitality field
• Strong experience in a customer relations role
• Experience working in an international environment
• Fluent in English, written and oral, a good command of French is a plus; any additional language is an asset
• Computer literate (MS Office necessary; Salesforce, Canvas and Zoom are a plus)
• Proven organizational and administrative skills
• Ability to handle multiple priorities in an independent manner
• Excellent communication skills, customer-focused and diplomatic
• Team player is a must
• Stress management, customer-oriented, professional
• Time management, organization and logistics skills
• Strong sense of responsibility with a proactive and positive attitude

 Closing Date: 30 July 2025