Faculty Assistant I (P13) (College of Business & Economics: Dean's Office) (Re-Advert) at University of Johannesburg

Job description

• The College of Business and Economics is recruiting an Faculty Assistant I, to support the Head of College Administration (Postgraduate) in the execution of her duties on the APK Campus. Set within a fast-paced environment, this role demands outstanding planning and organisational skills in rendering excellent administrative support. The Faculty Assistant I, will be responsible for the seamless execution of all lifecycle activities related to the assessment of Master’s and PhD students in accordance with HCA guidelines

Responsibilities:

General Administration, which includes, but not limited to, the following:

• Handling of Postgraduate student enquires (email)
• Assisting supervisors and the departmental coordinators with queries relating to the submission of research for assessments.
• Managing the process of Postgraduate Master’s and PhD submissions and assessments
  • Preparing letters, templates and emails for assessors
  • Monitor feedback from assessors
  • Providing feedback on assessment reports to supervisors
  • Capture assessors’ feedback outcome on ITS
• Ensuring that results are presented at various Higher Degrees and Assessment committees, and facilitating their inclusion in the graduation programme
• Preparing Agendas and Minutes for the Assessment and College Higher Degree committees
• Preparing documentation for the Senate Higher Degrees Committee
• Preparing the graduation programme
  • Circulate the draft programme to Departments for comments
  • Preparing the PhD graduate information memo for CAA
  • Preparing the Master’s with distinction memo for the Dean
• Any other functions as delegated by the line manager.

Minimum requirements

• Grade 12 (NQF 4)
• 3 years' of Postgraduate assessment academic administration experience
• Proficiency in English
• 3 years' of ITS experience, in the Postgraduate domain
• MS Office, MS Word and Excel
• Proficiency in Postgraduate assessment of academic administrative business processes
• Proficiency in UJ Academic regulations, Assessment and Higher Degrees Policy
• Proficiency in all life-cycle pertaining to Postgraduate assessment academic administration (Master’s and PhD).

Competencies and Behavioural Attributes:

• Computer Literate
• Analytical thinking
• Good Interpersonal skills
• Attention to detail
• Excellent planning and organisational skills
• Ability to work in a team
• Good time management skills
• Excellent customer service skills
• Good problem solving, crisis and conflict management skills
• Excellent verbal and written communication skills
• Good interpersonal skills; and
• Good listening skills.

Recommendations:

• Previous experience as a Postgraduate Faculty Administrative Assistant/Faculty Assistant.
• Proficiency in UJ Postgraduate policies and procedures.
• Proficiency in Postgraduate administrative business processes

Apply by: 14 May 2025