Faculty Officer III (P8) (Faculty of Health Sciences: Dean's Office) at University of Johannesburg

Job Description:

• The Faculty of Health Sciences is recruiting a Faculty Officer III who will be responsible (according to the needs of the Faculty) a range of tasks associated with the academic life cycle of Undergraduate and Postgraduate students in relation to marketing, enrolment, applications, registrations, assessment, graduation and alumni support.

Responsibilities:

• Serve as primary point of contact for prospective and admitted students, advising on registration, payments, key dates, and programme requirements.
• Manage end-to-end registration and enrolment processes, including setup sign-off for registration configurations, academic structures, module fees, and ITS qualification information (aligned to CHE approvals).
• Monitor and report on undergraduate and postgraduate enrolment and graduate output targets, coordinating intake planning with the Head of Faculty Administration (HFA).
• Oversee examination administration: processing and releasing marks and global result codes.
• Administer minor-dissertation assessments: dispatch assessments within five working days of receipt, collate assessor feedback for moderation, and follow up on delays.
• Act as custodian of student academic records and data quality: capture exemptions and prior learning, correct error reports, confirm STAT credits, and prevent HEMIS fatal data errors.
• Provide committee administration support for Faculty Committee meetings, including agenda preparation, document circulation, minute-taking, and dissemination of decisions.
• Support faculty marketing and communications: verify qualification information in brochures, load ICOMMS letters, and assist with other marketing tasks as required by the HFA.
• Ensure accuracy of module names/codes and associated fees before intakes and verify P7/P8 block mark captures after each intake.
• Assist the Head of Faculty Administration (HFA) with risk management related to the operational academic administration activities.
• Ensure efficiency and effectiveness of faculty administration.

Minimum requirements

• A Bachelor’s degree (NQF 7) or equivalent qualification.
• Excellent time management skills, ability to multi-task and work in a high-pressured environment.
• A minimum of two (2) to three (3) years’ experience of academic administration for undergraduate and postgraduate student life cycles in relation to marketing, enrolment, applications, registrations, assessment, graduation and alumni support in a higher education environment.
• A minimum of two (2) to three (3) years’ experience in managing/co-ordinating a wide range of administrative and executive support-related tasks in a higher education environment.
• Extensive experience (at least 5 years) with Integrated Tertiary software (ITS), HEDA, Perceptive Content, Application Ranking System (ARS) and MS Access.
• Extensive experience (at least 3 years) with academic structure management.
• Extensive experience (at least 3 years) with assessment management and monitoring.
• Extensive experience (at least 3 years) with enrolment management.
• Extensive experience (at least 3 years) with managing committee administration.
• Extensive experience (at least 3 years) with managing and coordinating graduation ceremonies.
• Knowledge of and experience (at least 2 years) with marketing and process systems management.
• Advanced computer literacy in Windows, MS Office (MS Word and Excel).

 Recommendations:

• Knowledge of and experience with bursary finance budgets and bursary allocations.
• Knowledge of Faculty Higher Degrees Processes and associated committee administration.
• Knowledge and experience in managing the student life cycle of carousel model online qualifications.
• Knowledge of and experience managing timetable-related procedures within a higher education environment.
• Extensive knowledge of UJ academic regulations, policies and business processes.

 Competencies and Behavioural Attributes:

• Excellent time management skills, ability to multi-task and work in a high-pressured environment.
• Ability to work independently, exercise judgement, and maintain confidentiality.
• Proven track record of working on projects, from conception to successful completion.
• Demonstrate proactive approaches to problem-solving with strong decision-making capability.
• Ability to coordinate and facilitate committee meetings.
• Excellent communication skills (written and verbal) with a high level of proficiency in English and one other official South African language.
• Social perceptiveness and the ability to handle conflict situations diplomatically.
• Ability to work under pressure in a multi-campus environment.
• A proven track record of organizational skills and precision to detail in relation to academic administration in a higher education environment.
• Competency to facilitate an ethos of care and preferred student experience in a higher education environment.
• Versatile team player who will excel within a higher education environment.
• A proven track record of managing a team of academic administrators.
• A proven track record of organizational skills and precision to detail in relation to academic administration in a higher education institution.
• Ability to work under pressure in a multi-campus environment.
• Excellent problem-solving and interpersonal skills.

Deadline:7th August,2026