Finance Admin Clerk (Cape Town) at Sun International

Job Purpose

• The Finance Administration Clerk will be responsible for compiling, capturing, auditing, and reconciling hospitality data from food and beverage and hotel room operations on a daily basis, in accordance with established policies and procedures.

Key Performance Areas

Duties and responsibilities include:

Hospitality Rooms Revenue Reconciliation Responsibilities

• Verify that hospitality revenue has been accurately interfaced from Opera and balances with IFS on a daily basis.
• Reconcile all forms of payment (cash, credit cards, charges, etc.) from hotel operations and cash-ups to the corresponding accounts in IFS.
• Work collaboratively with relevant departments to identify, investigate, and resolve any discrepancies.
• Reconcile the General Ledger with Opera data, ensuring that all supporting documentation is correctly sourced.
• Perform quality checks on backup documents and escalate any discrepancies or errors found.
• Prepare and distribute daily room revenue reconciliation reports to all relevant stakeholders.
• Provide support to other clerks within the Revenue team by assisting with queries and processing tasks as needed.
• Maintain orderly filing of physical documentation.

Food & Beverage Revenue Reconciliation Responsibilities

• Reconcile cash and cash equivalents between the cash-up records and Micros system, investigating and escalating any discrepancies to management.
• Perform daily reconciliation of all revenue generated from bars and restaurants, reporting any variances to management.
• Ensure quality assurance of all supporting documentation related to F&B revenue.
• Escalate any identified errors or variances promptly.
• Compile and share daily F&B revenue reports with all relevant stakeholders.
• Support fellow Revenue team clerks with processing tasks and resolving queries as required.
• Maintain accurate filing of all physical documentation

Stock Control Responsibilities

• Review daily stock sheets to ensure accuracy and completeness in accordance with Standard Operating Procedures.
• Verify and capture stock count data for 10-day, 20-day, and 30-day cycles as per SOP requirements.
• Input purchase sheet data into IFS and generate requisitions for F&B stock.
• Receive and process purchase orders in IFS.
• Scan incoming invoices and save them for the finance creditors clerk to attach within IFS.
• Process customer orders to F&B outlets using IFS.
• Print orders received from F&B outlets via IFS.
• Generate IFS reports on goods received and identify any short deliveries.
• Perform general filing duties.
• Prepare monthly cost management reports, including:
• Extracting Micros reports to complete F&B sales and outlet revenue reports
• Recording all food, beverage, operating equipment, and operating supplies stock transfers in the system
• Generating Micros Voids Reports
• Producing IFS Spillage Reports
• Print stock sheets and prepare stock take files for all F&B stock takes.
• File all supporting documentation in an organized manner.

Requirements

Education

• Grade 12
• Certificate in cost management, stock control and / or finance administration is an advantage

Experience

• Experience / exposure to the hospitality industry would be an advantage
• Proficient computer skills (MS Office; Opera, Micros, IFS)

Skills and Knowledge

Core behavioural competencies

• Problem-solving
• Controlling people and non-people resources
• Planning
• Developing relationships
• Checking skills / Attention to detail
• Working with information (agreements, laws, regulations, statistics)
• Reviewing / evaluating information and data
• Clerical Administration skills
• Analytical skills

Technical proficiency competencies

• Operational Product knowledge (F&B, Housekeeping, Operating supplies & equipment)
• Cost control processes
• Stock control procedures
• SHE legislative requirements
• English Written and verbal communication skills
• Numerical skills
• Vendor Relationships
• Proficient computer skills (MS Office; Opera, Micros, IFS)