Finance Admin Support at Broll

Job Description

POSITION PURPOSE:

• A highly organised and detail-oriented Finance Admin Support within the Soft Services industry. This role is essential in ensuring the accurate collection, validation, and submission of payroll data using manual timesheets.
• Additionally, the role includes responsibility for managing and monitoring Fixed-Term Contracts (FTC), tracking contract expirations, and completing the necessary documentation for personnel changes such as role transfers or reassignments (PCA).

ESSENTIAL FUNCTIONS & DUTIES:

Payroll Administration:

• Collect and verify manual timesheets from site teams on a weekly/monthly basis.
• Accurately input timesheet data into the payroll system or payroll templates for submission to the payroll provider or internal payroll team.
• Investigate and resolve any payroll discrepancies in a timely and professional manner.
• Liaise with line managers and site supervisors to ensure timely receipt and accuracy of timesheets.
• Ensure payroll cut-off dates are met without exception.

FTC & Contract Monitoring:

• Maintain a database of all Fixed-Term Contracts (FTC), including start and end dates.
• Monitor contract expiration dates and provide proactive reminders to management for renewals, extensions, or terminations.
• Ensure all contract amendments and extensions are processed in line with company procedures and employment law.

Employee Change Management (PCA):

• Complete Personnel Change Advice (PCA) forms for changes such as role transfers, promotions, salary amendments, or location changes.
• Ensure all PCAs are approved, documented, and timeously submitted to HC
• Work closely with HC and line management to ensure seamless updates and compliance.

Compliance & Documentation:

• Ensure all payroll and contract-related records are maintained in accordance with company policy.
• Internal and external audits by providing accurate payroll and contract documentation.
• Adhere to relevant employment legislation and company policies at all times.

EDUCATION

• Matric

SKILLS & EXPERIENCE

Essential:

• Proven experience in payroll administration, preferably using manual timesheet processes.
• Excellent attention to detail and a high degree of accuracy.
• Strong organisational and time management skills.
• Proficiency in Microsoft Excel and other data-entry platforms.
• Understanding of Fixed-Term Contracts and basic HR administrative processes.
• Ability to handle sensitive and confidential information appropriately.

Desirable:

• Experience in the Soft Services, Facilities Management, or related industries.
• Familiarity with completing related HR forms.
• Understanding of payroll systems highly advantageous.

KEY ATTRIBUTES

• Proactive and able to manage workload independently.
• Effective communicator, both written and verbal.
• Collaborative team player with a strong work ethic.
• Solutions-focused mind set with a commitment to continuous improvement.

Closing Date 04 September 2025