The Desmond Tutu Health Foundation, housed within the Desmond Tutu HIV Centre (DTHC) at the University of Cape Town, is committed to the pursuit of excellence in research, treatment, training and prevention of HIV and related infections in Southern Africa.
Fully self- funded by grants and other investigator raised funds, our shared vision for the future inc...
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Minimum of 3 years’ experience in a finance and accounting environment
Minimum 2 years’ experience working on SAP or similar financial accounting system
Basic accounting knowledge
Proficient in MS office
Effective communication (verbal and written) skills.
Attention to detail
Problem-solving skills
Service oriented
High level of accuracy and efficiency
Willingness to travel to Emavundleni Research Site and Philippi Village Research site once a week
Responsibilities:
Assist in providing an efficient, accurate and cost-effective purchasing service to the DTHF team in accordance with DTHF policies and process with the appropriate authorizations
Responsible for processing all purchases including asset purchases
Upload Purchase requests in SAP with all supporting documentation
Ensure that Grants Finance Officers are aware of purchases to be made
Ensure correct cost and general ledger allocations of all postings in SAP
Ensure that delivery, invoices and credit notes conform to the relevant purchase order specifications to ensure timeous delivery
Ensure partial and full good receipts and reversals are completed timeously
Liaise with HQ core finance team to ensure payments are prompt and efficient
Communicate and advise project staff of DTHF purchasing policies and procedures and relevant purchasing information.
Ensure GRVs are uploaded in SAP and/or are sent to HQ Core Finance team
Follow-up with core finance team on outstanding POs
Send preferred supplier list to Head Office Finance Management team for due diligence process On-board new suppliers.
Staff- travel and logistics- ST, Flights etc.
Together with GFO and Finance Manager, we ensure staff at site are trained on purchasing processes in line with DTHF policies and procedures
Assist Project Coordinator with site procurement plan
Stand in for Project Coordinator for procurement when necessary
Process all debit orders related to relevant site in the ambit of responsibility.
Reconcile and allocate shared cost with Grants Finance Officer
Consult with PI and Grants Finance Officer to confirm budget allocations for line items
Ensure all documents for Credit/Debit card and Petty cash transactions filed on Site
Financial Archiving as required on site
Report status of any work in progress assets and/or equipment to HQ core finance team on a monthly basis
Manage asset register, ensure HO is aware of asset movement and stolen/damaged asset
Petty cash processed with supporting document
Ensure that petty cash recons are accurate and site has petty cash
Credit/Debit card processed with supporting documents
Provide monthly status report to Grants Finance Officer and PI/Operations team to ensure the following
Attend site / project specific meetings
Weekly visits to Ema and PV
Maintain project files with required documentation
Manage assets by informing Asset Control Coordinator of asset movement
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