Finance Administrator: Debtors (Sun City) at Sun International

Job Purpose

• The Finance Administration Clerk will be responsible to provide financial administrative support to the department and to ensure the seamless implementation and consistent delivery of transactional services provided by the department to its stakeholders including the compiling, capturing, auditing and reconciling of hospitality data in food and beverage and hotel room operations with the Micros and Opera system on a daily basis for reporting and verification purposes, in line with policies and procedures and service level agreements.

Key Performance Areas

• Opera interface: Check that hospitality revenue has been correctly interfaced and balances to IFS daily
• Reconcile all cash, credit card, charges etc. from Hotel/Cash-up to accounts in IFS
• Collaborate with relevant departments on the property to Identify, investigate, and resolve any discrepancies
• Balance General Ledger to Opera, and ensure all back-up documents are accurately sourced as necessary.
• Conduct quality assurance on the back-up documentation, escalating any variances and errors identified
• Reconcile cash and cash equivalents between cash up and Micros. Investigate and escalate any variances with management.
• Reconcile all revenue generated from the bars and restaurants on a daily basis, escalating any variances with management
• Conduct checks on cash up reports against micros point sales to make sure that all bartenders have banked their proceeds at cash up and report bartenders who did not bank their sales proceeds to the line managers for further investigation
• Facilitate the banking of daily revenues generated by the bars and restaurants at the end of each shift.
• Notify payroll department of shortages/tips so that they can be recovered/paid
• Balance General Ledger to Micros / statements / and source support documents as necessary.
• Check that floor supervisors are following stock control procedures as per the specific functional areas.
• Checks the stock sheets prepared by supervisors for all shortages accumulated in the bar, ensuring that these are correctly charged to the bartenders.
• Compile reports highlighting all anomalies picked up in order for management to take remedial action.
• Check daily stock sheets prepared by supervisors for accuracy and completeness in line with SOP to eliminate the risk of rolling stock.
• Input purchase sheets onto IFS and generate an IFS requisition of F&B stock
• Receive purchase orders received onto IFS (Does not physically receive and sign for the goods, only captures onto IFS)
• Scan in invoices received and saves file for finance creditors clerk to attach to invoices in IFS
• Books customer orders to F&B outlets on IFS
• Prints our orders received from F&B outlets off IFS
• Pulls IFS reports on goods received and short deliveries
• Perform General filing duties
• Prepare a daily bartenders’ shortages report and forward to Payroll
• Verify and capture 10, 20 and 30 days stock counts in line with SOPs
• Check that credit card machines are functioning properly in all outlets, escalating any concerns that cannot be resolved
• Report weekly on the running of the inventory group for a specific areas / outlets (including problems entailed stock shortages etc.)

Requirements

Education

• Grade 12
• Certificate in cost management, stock control

Experience

• Finance administration is an advantage

Skills and Knowledge

Skills and competencies

• Problem-solving
• Developing relationships
• Checking skills / Attention to detail
• Working with information (agreements, laws, regulations, statistics)
• Reviewing / evaluating information and data
• Clerical Administration skills
• Analytical skills
• Technical proficiency competencies
• English verbal communication skills
• Numerical skills (calculations)
• Cash / credit transaction knowledge
• Detect fraudulent currency
• FICA threshold and suspicious transaction reporting
• Basic computer skills