Finance Administrator at The African Climate Foundation

About the Role

The Finance Administrator will be responsible for supporting various financial tasks within the organization, ensuring accuracy, compliance, and efficiency in financial operations. The ideal candidate will possess strong organizational skills, proficiency in financial software, and a keen eye for detail.

Responsibilities include but not limited to:

Bookkeeping 

• Capture invoices on the accounting system and ensure all necessary approvals are received. 
• Prepare weekly payment runs and load creditors and payments on online business banking.  
• Supplier relationship management (interaction, POP).
• Allocate all transactions on the accounting system, bank reconciliations and any month end procedures.  
• Ensure all files and documentation are in order and meet donor requirements.  
• Assist in the preparation of the annual audit and additional donor specific audits. 
• Maintain the Fixed Asset Register and preferred supplier list.
• Fiscal hosting financial admin, procurement and payment including reporting admin.
• Processing grant payments and allocations (funder specific).
• Assisting non-SA consultants with invoice prep, review and remittance.
• Stay updated on financial regulations and best practices to ensure compliance and mitigate risks.

Admin and Operations Support

• Where applicable check that office related expenses and invoices are within budget and contract. 
• Providing admin or operations support when required.
• Collaborate with other departments to ensure smooth financial operations and compliance with policies and procedures.

Required Qualifications and Experience

Minimum requirements:

• Relevant degree or diploma in finance, accounting, business administration, or related field.
• At least 5 years’ bookkeeping experience.
• Advanced computer literacy, especially Excel and Xero or similar accounting packages.
• Attention to detail, excellent organisational skills and the ability to juggle many priorities.
• Team player with strong interpersonal skills and customer service focus.
• Problem-solving skills.
• Knowledge of financial regulations and compliance standards.