Finance and Administration Assistant at Excellerate JHI

About the role

• As Finance and Administration Assistant, you will perform a financial and administrative function for the portfolio within the Finance and Admin Department ensuring all administrative, statistical, budget and forecast is captured and reported accurately and on time.

What you will bring

• BCom Degree
• At least 5 years minimum experience in a Finance and Administration with emphasis on Accounting
• Planning and Organising
• Leading and Supervising
• Analysing
• Applying Expertise and Technology
• Persuading and Influencing
• Delivering Results and Meeting Customer Expectations

What you will be doing

Procurement – Requisitions & Receipting ensuring:

• Pricing request, requisitions and mandates are loaded per procurement procedure. Ensure account allocations are correct. 
• Confirm completion of work/service or goods received from accountable manager/supervisor and receive necessary sign off. Verify invoice details are correct and ensure invoice/delivery note matches purchase order. 
• Account queries attended to and resolved efficiently.

Provide relevant, on time and informative reporting in agreed formats: Open Order lists, Manual accruals, Variance comments and Contract management

• Monitor and manage open order list by ensuring purchase orders are receipted timeously. 
• Monitor and manage receipting schedule by ensuring all paperwork for payment is in order. 
• Monitor expenses and contract schedule to ensure all existing contracts and work completed are accrued if not yet paid or receipted.
• Assist in completion of monthly variance comments accurately in specified format within specific deadline.
• Problems escalated to Finance and Admin Manager / Assistant Finance and Admin Manager immediately.
• Best practices and corporate governance adhered to.
• Ensuring that there’s sufficient cash flow

Petty Cash

• Issuing of Petty Cash as per company procedures.
• Reconciling petty cash on a weekly base and ensuring claims are allocated to correct GL accounts.

Insurance:

• Logging of insurance/OB entries as a: Public Liability Claim, General Claim or a notification as per company procedure.
• Claims will be submitted as they are received from Security.