Fresh Jobs at Excellerate JHI

About the role

• In this role the Property Administrator will establish and maintain effective support services for the property management functions, primarily the administration of the Agreement of Lease. The Property Administrator will also create and manage all contracts, take responsibility for data integrity (building and tenant). The collection of clients rental to ensure healthy cashflow and control of all debtor accounts and maintain long term tenant and property manager relationships. 

What you will bring

Inherent requirements for the position (non-negotiable)

• Minimum Grade 12 with Accountancy as subject.
• At least 2 years of experience in a similar role within a commercial property management environment, demonstrating practical expertise in the field.
• Familiarity with relevant legal and regulatory requirements, including FICA and POPIA and other applicable data protection laws, to ensure compliance in all administrative tasks.
• Understanding of financial principles and practices related to commission calculations, turnover reports, and invoice processing.
• Skilled in preparing and reviewing various types of documentation, including lease agreements, cession documents, and commission claims, and producing accurate reports.

Additional demonstrable requirements:

• Proficient typing abilities for efficient document handling.
• Advanced skills in MS Office, and property contract creation systems, example SAP or MDA.
• Effective communication skills over the phone.
• Strong organizational and administrative capabilities.
• Clear and effective verbal and written communication.

What you will be doing

Clearing Credits:

• Clearing to be done on all credits and payments on a daily basis after confirmation from tenant what has been short paid or via remittance.

Credit Balances:

• Refund of deposits and interest after all ad hoc costs are recovered.
• Investigation of all other credit balances and correction or refund thereof.
• Investigation and collection of all amounts >120 days.

Reporting:

• Monthly Cash Flow reporting, ensuring that each tenant has a comment and follow up date with reaction.
• Internal and External Audit Report investigations and feedback.
• Quarterly and Annual Book year end reporting.

Collections:

• Telephonic Collections and Follow up.
• Detailed comments on each case.
• Fax statements and invoices where needed.
• Bank allocation and journals to correct payments. Reconciliations where disputes exist and fax information through to tenants.
• Final demand letters .
• Recommendation to summons.
• Update data (Addresses and contact details) and Data Integrity.
• Follow up of unpaid cheque and debit orders and letters to clients.
• Interpretation and suggestion of down payments and follow up in writing..
• Interest on arrear rental – control.
• Recommendation of summons of tenants more than 2 months outstanding  
• Follow up of all outstanding matters .
• Communication to Client Manager and tenant admin on disputes after investigating of the original lease agreement and account

Lease Administration:

• New Deals: Oversee contract creation, coordinate with brokers and the FIC Department, prepare commission calculations and lease packs, and manage cession and cancellation agreements.
• Renewals: Initiate and manage lease renewal processes, liaise with tenants, conduct credit vetting, prepare KYC risk ratings, and handle deposits and additional FICA documents.
• Tenant Administration: Update tenant data on MDA, manage cover letters and tenant files, track and load monthly turnover figures, handle tenant queries, and prepare various lease-related documents and reports.
• Data Integrity: Ensure completeness and accuracy of lease documentation, including contracts, sureties, bank guarantees, and FICA documents. Maintain document tracking, process adjustments, and manage tenant vacating procedures.
• Tenant and Public Liaison: Coordinate with meter reading companies, address tenant account and invoice queries, validate and process broker invoices, and respond to audit queries. Handle bank guarantees and ensure timely payments.
• Internal Liaison: Communicate with internal staff on tenant issues, facilitate key handovers and pre-reinstatement inspections, and assist with space management and municipal bill processing.

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About the role

• As a Lease Controller, you will play a critical role in overseeing and managing control on all contracts. Take responsibility for data integrity (building and tenant). Handle audit queries. To oversee the financial processes and reporting to clients and establish and maintain effective support services for the property management functions.
• Your expertise will support the effective delivery of financial reporting to clients and the seamless operation of property management services.

What you will bring

Inherent requirements for the position (non-negotiable)

• Minimum Grade 12 with Accountancy as subject.
• Minimum 3-5 years of relevant experience in lease reporting, data integrity management, and tenant administration within property management 

Additional demonstrable requirements:

• Associate Accounting Technician qualification will be a recommendation.
• Advanced skills in MS Office, including Excel for detailed financial analysis and Word for documentation. Experience with property management systems, example SAP and MDA.
• Strong numerical ability to perform complex calculations accurately, including financial adjustments, commission calculations, and reconciliation tasks.
• Familiarity with legal and financial aspects of leasing, including house rules, insurance policies, and contract management.
• Strong administrative skills to support efficient office operations.
• Excellent time management abilities to prioritize tasks effectively and meet deadlines.

What you will be doing

Lease Commission

• Lease checking & invoicing of commission on SAP

Data Integrity

• Ensure accuracy and reasonableness of contract summaries and link contract information to space pockets.
• Manage tenant balances for new clients and sold buildings, and maintain data integrity on Nicor.

Tenant Adjustments

• Implement corrections and changes as directed by the Property Manager and Accounts Receivable team.
• Perform annual adjustments for parking and levies.

Audit

• Handle audit queries, implement audit requirements, and assist with tenant account adjustments.

Monthly reports

• Monthly reporting for the client to financial Manager timeously

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About the role

• We are seeking a General Manager to ensure the overall effective management and development of specific property assets, including the achievement of specified growth and profitability objectives and management of subordinates and property teams.  To provide input and execute the property strategies related to the specific property. Responsible across all centre operations such as but not limited to retail space management, marketing, leasing, health and safety and maintenance.

What you will bring

Inherent requirements for the position (non-negotiable)

• 8 Years of Property Relevant experience
• Commerce/Property qualification 
• General property administration 
• Commercial/Property law knowledge
• General Accounting knowledge
• Operations/Facilities Management
• Sector-specific knowledge of commercial/ industrial/retail property fundamentals

What you will be doing

• To formalise a strategic plan for the property and make recommendations to the Portfolio Executive regarding re-engineering, streamlining, and risk balancing for the property
• To improve the property (upgrades, renovations, development) to achieve its maximum potential;
• To conduct an annual risk and exposure analysis and review of current and potential risks;
• To conduct a monthly performance analysis of the property in terms of performance against budgets and relevant industry benchmarks.
• To utilise market research and market intelligence to deliver on the marketing strategy to include target market identification, compilation of tenant mix, and tenant procurement;
• To control capital expenditure for refurbishments and improvements to the property.
• To build and maintain relationships with tenants and prospective users of the property.
• To align, interpret, and implement the actual output of property and lease administration and operational functions with the output expected by business operations.
• To ensure that property and lease administration is well administered.
• To ensure the effective management of tenant accounts as it relates to the interaction with relevant stakeholders and functional areas, and the necessary resolution of relevant issues.
• To assess staff functions within the respective functional areas and conduct regular performance reviews, and effectively manage all reporting staff.

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About the role

• As Finance and Administration Assistant, you will perform a financial and administrative function for the portfolio within the Finance and Admin Department ensuring all administrative, statistical, budget and forecast is captured and reported accurately and on time.

What you will bring

• BCom Degree
• At least 5 years minimum experience in a Finance and Administration with emphasis on Accounting
• Planning and Organising
• Leading and Supervising
• Analysing
• Applying Expertise and Technology
• Persuading and Influencing
• Delivering Results and Meeting Customer Expectations

What you will be doing

Procurement – Requisitions & Receipting ensuring:

• Pricing request, requisitions and mandates are loaded per procurement procedure. Ensure account allocations are correct. 
• Confirm completion of work/service or goods received from accountable manager/supervisor and receive necessary sign off. Verify invoice details are correct and ensure invoice/delivery note matches purchase order. 
• Account queries attended to and resolved efficiently.

Provide relevant, on time and informative reporting in agreed formats: Open Order lists, Manual accruals, Variance comments and Contract management

• Monitor and manage open order list by ensuring purchase orders are receipted timeously. 
• Monitor and manage receipting schedule by ensuring all paperwork for payment is in order. 
• Monitor expenses and contract schedule to ensure all existing contracts and work completed are accrued if not yet paid or receipted.
• Assist in completion of monthly variance comments accurately in specified format within specific deadline.
• Problems escalated to Finance and Admin Manager / Assistant Finance and Admin Manager immediately.
• Best practices and corporate governance adhered to.
• Ensuring that there’s sufficient cash flow

Petty Cash

• Issuing of Petty Cash as per company procedures.
• Reconciling petty cash on a weekly base and ensuring claims are allocated to correct GL accounts.

Insurance:

• Logging of insurance/OB entries as a: Public Liability Claim, General Claim or a notification as per company procedure.
• Claims will be submitted as they are received from Security.