Finance Assistant at TBWA\ South Africa

Key Purpose:

• The Finance Assistant will support and assist in maintaining the day-to-day operations of the finance department including the financial accounts and to provide accurate and timely information to management/clients. To ensure that deadlines are met and provide assistance to other team members when required

Reporting Line: Financial Manager

Accounting Responsibilities

• Be proactive in ensuring that the teams are billing out income and WIP as early as possible
• Ensure billings are run monthly and timeously (+= 24th of the month, dependent on w/e falls 
• Collation of billings (approx. 2 days + 1 day to send out by 28th/29th)
• Ensure accurate allocation of all debtors receipts, within the AR sub ledger
• Credit control - accept and manage credit applications, Euler limits, manage the debtors master file maintenance 
• Ensure that company credit terms are adhered to by clients, that queries are quickly resolved
• Ensure that WIP is reviewed monthly and that any queries are resolved
• Process and clear the control accounts
• Ensure that jobs are closed timeously and regularly
• Balance super profits and losses and take into revenue when required
• Print and scrutinise unbilled CE lists on a monthly basis
• Correctly record all income and WIP and ensure back up is available in all instances
• Ensure that internal financial information is available as requested(i.e. job bags, accruals)
• Ensure all filing is up to date
• Supervise Cashbook postings and balancing on a daily basis
• Ensure accuracy at all times when processing of the cashbooks and ensure that they are always up to date
• Ensure that the VAT is captured correctly on the suppliers invoice.
• VAT settlements and submissions
• Ensure all supplier invoices received are addressed correctly and contain all the statutory information required for correct processing
• Ensure all expense claims received have the necessary backup provided and are authorized correctly
• Prepare electronic fund transfers as and when required i.e. immediately, mid month or month end
• Check for client payment before processing of supplier payments where necessary
• provide accurate and timely financial information, and that the information is available as required
• Review of daily cash balances and maintaining the agreed minimum balance in the current account,
• Preparation of all month end reconciliations, within the set deadlines of the month end close
• Assist the financial manager with month end processes
• Assist with preparation for financial year end and audit
• Ensure monthly revenue reporting and forecasting is done timeously within deadlines constraints

People/Collaboration

• Develop skills and knowledge within yourself through on the job development and active participation in the agency
• Provide feedback to the Financial Manager regarding improvements and efficiencies that could improve finance service delivery
• Create clear development plans for yourself and set out to achieve your goals
• Actively supported team members as and when required and has driven the success of the Finance department as a whole
• Encourage all members to look for collaborative ways to make the lead employer a great place to work

Requirements

Knowledge and Experience required:

• 3 years’ experience in working within a finance, cashbook & or creditors environment
• BCom Accounting degree

Systems knowledge:

• Hyperion (HFM)
• Navision (NAV)
• Chase  

Skills Required:

• Ability to work effectively within a team and to work unsupervised when dealing with tasks. To provide a high level of support to the finance department and its clients.
• Maintain clear and accurate financial records at all times and to have the ability to adapt to changing in-house systems and a genuine interest in business and finance.