Financial Administrative Assistant at Sanlam Group

What will you do?
This is a Support role in the IT Finance department.
The role requires a well-balanced, self-motivated individual to navigate between large volumes of work and tight financial deadlines.
Responsibilities Include

• Purchase Order processing
• Goods Receipt Processing
• Creditor Reconciliations (mostly internal Clients)
• Debtor Reconciliations
• Journals (incl Accruals)
• Financial Analysis
• Billing of Clients
• Asset Management and related procurement management
• Handling Client queries
• Planning and organizing
• Communication with Clients and internal service departments

What will make you successful in this role?
Expense Linked Activities

• Process Procurement & Asset invoices for Sanlam & Sky (and any other applicable group companies)
• Capturing of accrual journals monthly (FA095)
• Processing of BAU supplier invoices
• Source all creditors statements and request invoices not received but reflected on statements
• Follow up with approvers to ensure that purchase orders and invoices are approved timeously
• Forex Invoices - manage payments and capture on Walker
• Management of the GTI Finance / Procurement mailbox
• PPO journal processing
• Ensure receipt of goods are done on a monthly basis
• Processing of Project PO’s
• Capture DD invoices (FA039)

Revenue Activities

• Preparation and distribution of all GTI Client statements
• Provision of ad hoc billing and supporting documentation to client to support invoices
• Update the billing reminder excel document on the shared drive to ensure billing to the client is effected monthly
• BAU invoice direct billing to Client
• Provision of PDF/Essbase invoices to subsidiaries
• Provision of 3G report to Sky on monthly basis
• Ensure that all tariff charges are billed to clients on a monthly basis

Review/Analysis

• Update Gijima Forum with supporting info on a monthly basis
• Investigate Income and Expense queries from clusters
• Basic financial analysis

Other

• Ad hoc tasks
• Back-up & support for other finance team members

Additional Requirements

• Matric with Accounting
• Post Matric Accounting qualification will be an advantage
• Understanding of accounting principles
• Experience of the financial and accounting environment for at least 2 years
• Microsoft Office (intermediate/advanced excel skills)
• Experience in providing support for month end in a finance environment
• Experience with SharePoint, Walker and Essbase an added advantage
• Working on SAP will be an added advantage
• Information and Communication Technology (ITC) experience and understanding, an advantage

Qualification And Experience

• Grade 12 with 1 to 2 years related experience.

Knowledge And Skills

• Processing transactions and conduct simple calculations
• Data collection and analysis
• Record keeping, filing and maintenance of databases
• Maintain work standards and quality verification

Personal Attributes

• Plans and aligns - Contributing dependently
• Communicates effectively - Contributing dependently
• Action orientated - Contributing dependently
• Optimises work processes - Contributing dependently

Build a successful career with us

• We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future - your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its business clusters - Sanlam Personal Finance, Sanlam Emerging Markets, Sanlam Investments, Sanlam Corporate, Santam, Miway, as well as the Group Office - the group provides many opportunities for growth and development.

Core Competencies

• Being resilient - Contributing dependently
• Customer focus - Contributing dependently
• Collaborates - Contributing dependently
• Cultivates innovation - Contributing dependently
• Drives results - Contributing dependently

Turnaround time
The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.

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