Financial Administrator and Personal Assistant at Hello Group

Description    

• Hello Group is a leading company in the finance and telecommunications sectors, committed to delivering innovative solutions and exceptional services for migrant workers. We are seeking a dedicated and detail-oriented Financial Administrator to join our team. This is an entry-level role, ideal for someone looking to start or advance their career in finance and administration.
• As a Financial Administrator, you will support the finance department with various administrative and financial tasks. Your role will involve managing basic financial records, assisting with reports, ensuring the accuracy of data, and assisting in compliance with bank accounts. In addition, you will provide personal assistance to support the CFO,  including diary management and communication with stakeholders.
• This position requires strong attention to detail, problem-solving abilities, and the ability to work both independently and collaboratively within a team.

Duties and Responsibilities    

• Financial and Administrative Support:
• Assist in maintaining accurate financial records and documentation.
• Perform basic filing and document management tasks.
• Support the finance team with day-to-day administrative tasks.
• Data Entry and Reporting:
• Input financial data into spreadsheets.
• Assist in preparing financial reports.
• Ensure accuracy, completeness and timely updating of Financial data.
• Bank Account Compliance and Record Keeping:
• Ensure compliance with company banking and corporate bank cards
• Maintain accurate records for bank accounts, including account openings and amendments.
• Support audit processes with required documentation.

Compliance and Governance:

• Support governance activities, including CIPC, SARS, and related compliance tasks
• Maintain filing systems for contracts, approvals, and compliance records
• Personal Assistance Duties:
• Manage the CFO’s diary and meeting schedules.
• Prepare meeting packs, presentations, and correspondence.
• Act as a point of contact for the CFO with internal and external stakeholders.
• Handle sensitive and confidential information with discretion.
• Collaboration and Communication:
• Work closely with team members to ensure smooth operations.
• Communicate effectively with internal departments to resolve any discrepancies.
• Provide professional communication and support across all levels of the business.

Minimum Requirements    

• Required Qualifications

Education:

• Non-negotiable: Matric (High School Certificate).
• Preferred: Certification or Diploma in Office / Financial Administration.
• Advantageous: BCom in Finance, Accounting, or related field.
• Additional Advantage: BCom Law background beneficial for compliance and governance responsibilities.

Experience:

• Non-negotiable: 2-5 years of experience in an administrative or finance position.
• Proficiency in basic computer skills and software, including Microsoft Office (Excel, PowerPoint, Word).
• Preferred: Experience working with SARS, CIPC, or other regulatory bodies.
• Experience with document management, filing systems, and banking processes advantageous.

Key Skills

• Strong attention to detail and accuracy.
• Proactive, solution-oriented approach with strong problem-solving abilities.
• Excellent organizational and time management skills.
• Ability to work effectively both independently and within a team.
• Strong interpersonal and written/verbal communication skills.