Financial Administrator – Invoicing & Profitability at Sandvik

Purpose of the role:

• The Financial Administrator – Invoicing is responsible for accurate and timely customer invoicing, processing credit notes, and performing profitability and costing analysis at an invoice level. The role ensures billing accuracy, strong financial controls, and clear visibility of margin performance per transaction, in line with best practice invoicing and revenue control standards.

The job responsibilities:

Credit note and adjustments

• Prepare and process credit notes strictly in line with company policy
• Ensure all credit notes are supported by documented approval and valid justification
• Track and report on credit notes issued, including root-cause analysis (pricing errors, service issues, billing mistakes)
• Ensure credit notes are correctly applied to customer accounts

Invoice-Level Costing

• Compile and allocate all relevant costs to each invoice (e.g. materials, labour, logistics, third-party charges)
• Validate cost inputs for accuracy and completeness
• Maintain accurate cost records to support margin analysis
• Liaise with operations, procurement, or project teams to confirm costs

Profitability analysis per invoice

• Calculate gross profit and margin per invoice
• Identify low-margin or loss-making invoices and escalate to management
• Prepare regular profitability reports by customer, product, or service
• Support pricing reviews and commercial decision-making with accurate margin data

Revenue & Control Support

• Ensure invoicing complies with accounting standards, VAT/tax requirements, and internal controls
• Support month-end revenue cut-off and reconciliation activities
• Assist with audits by providing invoicing, credit note, and margin documentation
• Maintain accurate customer master data relevant to invoicing

Profile Required

• Grade 12 (Matric)
• Diploma or degree in Finance, Accounting, or a related field
• 2–5 years’ experience in invoicing, billing, or finance administration
• Proven experience with invoice costing and margin analysis
• Experience working with ERP or accounting systems