Financial Administrator - Manufacturing at AVI Limited

Job Description

• Your Next Career Move Starts Here! Join our NBL Westmead Biscuits in Westmead, Durban as a Financial Administrator – Production  and play a key role in ensuring that all data is captured on SAP and that it is accurately and timeously performed to consume all materials; capturing all brokens and rejects daily to ascertain performance; daily capturing and analyses of waste, including preparation of monthly waste files and trackers – cumulatively and by SKU. High-volume Process Orders management, Financial Accounting journals and reconciliations, Time and Attendance administration on BesTime.

Reporting Structure:

• Reports to: Finance Manager
• Direct Reports: 0

Key Areas of Impact:

Management of very-high volume Process Orders – Daily/Weekly/Monthly

• Analyse and Compute quantities of Raw Materials and Packaging, make decisions on usage and resource allocations and apply to final Production
• Daily clearing and release Goods from COGI- ensure that investigations are carried for any problematic materials. Make decisions for the allocation of the problematic materials. Important exercise to ensure no abnormal usage of materials.
• Correct all incorrect feedbacks and inform respective supervisors of any errors

Process Variance Analyses

• Prepare the Excel templates which allow for the execution of the weekly Cycle-Count vs SAP differences on the SAP system, including the investigation of significant variances (true-up process)
• Analyse, Investigate and Report abnormal usage of Raw Materials and Packaging and make calculated decisions on the allocation of True-Up Materials, by factoring in previous day Factory performances by Line with due consideration to abnormal Giveaways, Waste (includes B&R) and
• Minute Taking at Weekly Variance Meeting

True Up Process

• Manage the True Up Process by ensuring that other departments carry out their duties as expected of them
• Collect and Analyse Data (i.e. True Up Count Sheets)
• Request re-counts from Production Managers if there are any noticeable errors in Counts
• Assist the Cost Accountant in preparing documents for Auditors

Waste Register

• Effectively Manage and Maintain the Waste Register (Weekly, MTD, YTD)
• Collect, analyse and compute Waste Data and make calculated decisions for explanations of Waste where relevant, by comparing and contrasting Waste Variances to Process Variances.
• Prepare the Waste Register Spreadsheet on excel
• Upload Waste Reasons unto Shop Ware
• Assist in performing Waste Reconciliations

Inventory Control

• Arrange and co-ordinate the Preparation for Stock Counts and Month End
• Analyse and Investigate high Stock Count Variances
• Assist in arranging, coordinating and attendance of monthly stock counts and cycle counting - into SAP
• Prepare and co-ordinate yearly stock counts
• Assist in the distribution of stock results to the various persons responsible for investigation

Capturing of all relevant daily Manufacturing data and Stats, including Month-End SAP Production Stats and Reports

• Run Shopware reports – Finished goods; WIP and Scrap daily
• Update Labour efficiency file
• Extract daily; weekly and month to date figures –finished goods; work in progress; broken and rejects and percentages and email to all stakeholders
• Daily summary and B & R by shift and SKU sent to factory clerks
• Prepare files for standards review

Financial Accounting Reconciliations, Journals and Reporting

• Participate in the monthly Financial Accounting Close and Analyses functions
• Create and Process Normal and Reversing Journals (SAP)
• Complete Reconciliations for key General Ledger Accounts
• Create and Update Trackers for key Spend and Measures
• Assist with Weekly and Monthly Reports

General Duties

• Create appropriate new Waste and Scrap categories in Shopware (Shopfloor production system)
• Monthly communication to Factory, Logistics and Quality departments regarding their duties for month-end financial cut-offs
• Ensure adherence to Policies and Procedures before computing data unto SAP

What It Takes to Succeed:

Experience that set you up for success:                       

• 3 – 5 years experience in Finance Administration experience
• 3 – 5 years Manufacturing / Production experience

Qualifications & Certifications that will contribute to your success:

• Bcom Accounting / Management Accounting OR BTech / National Diploma in Accounting
• SAQA accredited Accounting qualification advantageous

Additional Requirements that will enhance your impact for success:

• SAP ERP
• Advanced Excel
• Reporting
• Inventory Management

Closing Date 30 September 2026