Financial Clerk – On-site – Germiston at Datafin Recruitment

ENVIRONMENT:

• A leading Retailer is looking for a Financial Clerk who will support and assist the finance function with general transactional, administrative, and control-related activities across retail and central operations.

DUTIES:

Role Purpose

• Support and assist the finance function with general transactional, administrative, and control-related activities across retail and central operations
• Assist the Accountant and, where applicable, the Bookkeeper in maintaining accurate, complete, and well-controlled financial records
• Ensure finance documentation, records, and supporting schedules are properly maintained, organised, and audit-ready
• Provide general executional support to ensure continuity, accuracy, and efficiency within finance processes

Finance Processing & Queries

• Support and assist with general finance transaction processing across the finance function
• Assist with capturing financial entries where required and under supervision
• Support validation of financial data accuracy and completeness of supporting documentation
• Assist with basic finance queries and escalate where necessary

Finance Administration & Controls

• Support and assist with general finance administration activities within the finance function
• Maintain accurate filing of finance-related documentation and records (electronic and hard copy)
• Maintain SharePoint and SOP registers
• Maintain daily count registers and petty cash registers
• Perform trainee-related tasks as required
• Support internal and external audit requests
• Support business requests that are sanctioned by the Accountant
• Provide backup support across finance processes as required, including during leave, peak periods, and operational demands
• Support collection, collation, and filing of payment-related supporting documents
• Escalate unresolved or complex queries to senior finance team members

Audit, Reporting & Documentation

• Support and assist with audit filing and document control processes
• Maintain organised electronic and physical filing systems for finance records
• Assist with ensuring documentation is complete, correctly labelled, and audit-ready
• Support retrieval and preparation of documents for audits and internal reviews
• Assist with maintaining compliance with document retention standards
• Assist with expense analysis and preparation of basic supporting schedules
• Prepare basic spreadsheets and master templates

Fixed Assets

• Support and assist with fixed asset administration within the finance function
• Support maintenance of fixed asset registers and supporting documentation
• Assist with coordination of asset verification exercises and related documentation

Stock & Inventory

• Support and assist with stock and inventory-related finance administration
• Assist with stocktake preparation, coordination, and checklist completion
• Support capturing and filing of stock count sheets and variance documentation
• Assist with basic stock-related reconciliations and supporting schedules where required

Finance Controls

• Support and assist with daily finance controls and checklist completion processes
• Assist with completion of daily finance and store control checklists
• Support compliance monitoring by ensuring required documentation is completed and filed timeously
• Escalate control exceptions, variances, or missing information to senior team members

Contracts and Lease Administration & Document Management

• Support and assist with contracts and lease administration processes within the finance function
• Maintain hard copy and electronic filing of contracts, lease agreements, and related documentation
• Assist with updating and maintaining SharePoint folders for finance inputs
• Ensure contract and lease documentation is complete, correctly filed, and easily retrievable for audit and operational requirements
• Support version control and document organisation across contract and lease records

General Finance Administration

• Support and assist with general finance administration activities
• Assist with preparing spreadsheets, basic reports, and supporting reconciliations
• Support month-end processes through data gathering, validation, and document collation
• Provide administrative support to the Accountant and Bookkeeper during month-end close
• Assist with ad hoc finance tasks as required to support operational requirements and continuity of finance functions

REQUIREMENTS:

• Matric (Grade 12), preferably with Accounting
• Diploma in Finance/Accounting (advantageous)
• 0–2 years’ experience in a finance or administrative support role
• Exposure to retail finance environment beneficial
• Basic Excel skills required

ATTRIBUTES:

• Strong attention to detail and accuracy
• Good organisational and administrative ability
• Ability to follow structured processes and instructions
• Strong attention to detail and accuracy
• Good organisational and administrative ability
• Ability to follow structured processes and instructions