Financial Manager: Africa / Middle East at Unique Personnel

Purpose of The Position

• To support the function of the CFO. To support the debtors, creditors, cashbook and job costing staff in the day-to-day functions of finance for the Africa / Middles East region.
• Producing accurate management accounts.

Duties and Accountabilities

Job costing duties

• Liaising with creditors and cashbook staff on all outstanding accruals on a bi-monthly basis.
• Resolving all items on the list in conjunction with operational divisions
• Opening and closing jobs on request – only after investigation of the file, and as to why the file was closed
• Checking WIPS and accruals and sending out weekly, monthly reports to all branch and divisional managers

Management Accounts / Month End

• Process monthly standard journal, insurance journal, transport revenue journal, depreciation journal, salary journals, split fee journal.
• Process any additional adjustment journals
• Running the profit and loss report on jobs and making sure the branch managers are resolving any queries from this report before month end, and directly after month end
• Maintaining the asset register on a monthly basis. Reconciling asset register balances to the TB
• Ensuring all expenses are processed in the correct month, to the correct general ledger accounts. Reviewing the profit and loss statements, running preliminary reports and sending them to the branch managers
• Cashbook recons. 
• Sign off all cashbook reconciliations and make sure they balance to the general ledger account
• Revalue foreign accounts at month end
• Process all accruals and provisions at month end
• Process Head office allocation journal – distribute the calculation to the branch managers
• Maintain customs refund control account. 
• Liaising with the customs department on movements / refunds processed
• company Express upload. 
• Process all vat journals, sales journals, Samsung journal to finalise Express numbers at month end.  Journal all entries from the credit note report to the correct accounts
• Complete the month end management accounts and branch reports. Distribute them to the relevant parties
• Prepare any ad hoc statistics required by the CFO
• Process inter file, inter charge code transactions

Creditor’s support

• Provide support to both local and foreign creditors with regards to processing, reconciling and making sure payment commitments are met
• Ability to resolve creditors queries on an operational level
• Sign off creditor’s reconciliations
• Duly authorise creditors payments on the bank

Debtor’s duties

• Make sure company Express debtors reporting happens timeously
• Analyse the debtors aging at month end.
• Provide statistics to the CFO

General Ledger duties

• Ability to allocate expenses to correct expense codes with the correct branch and division and authorise cashbook and creditors invoices
• Supplying the CFO with information pertaining general ledger postings
• Providing support with regards to the year-end audit and preparation of the audit file
• Producing an audit file
• Excellent understanding of the general ledger to assist any enquiry into a posting.
• Understanding the chart of accounts
• Ability to analyse profit and loss variances and communicate this back to the branch managers
• Complete all statutory returns, including the VAT return

Accountant duties

• Ensure all shipment files are reconciled accurately and in a timely manner
• Advise Finance team of accruals required at month end based on information gathered from shipment reconciliations
• Ensure all transactions are recorded in accordance with the necessary accounting standards
• Compile cashflow projections and manage cash balances
• Communicate directly with various stakeholders from the customers’ organisation
• Ensure operations perform stock counts monthly and all stock items balance
• Provide financial support to operations
• Compile monthly reporting pack
• Ability to provide support on AR and AP reconciliations
• Manage accounts payable and receivables
• Monthly forecasting
• Cash flow management
• Yearly forecasting and budgeting
• Support function to the Managing director
• Assumes responsibility for full financial function for Middle East and Africa

Inherent Requirements    
Requirements

Knowledge & Experience

• Matric or Senior Certification equivalent
• Minimum of 3 years accounts experience
• Minimum of 2 years disbursement / job-costing experience
• Minimum of 2 years financial report experience
• CA(SA) preferred
• Required: Completion of SAICA registered Articles, CA(SA) route
• Must have Logistics experience

Skills

• Conceptual, analytical, numeracy skills
• Excellent knowledge of accounting software
• Deadline driven
• Accuracy
• Attention to detail
• Problem solving skills
• Excellent communication skills