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  • Posted: May 4, 2021
    Deadline: Not specified
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    Founded in 2004, Expo Africa (EA) are a leading below-the-line marketing and research service provider in Southern Africa. Our business is built on a foundation of valued client partnerships and a passion to build brands in Africa. In collaboration with our clients, we develop and implement brand building solutions by country, by channel and by customer in...
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    Financial Manager

    About the job
    Job description

    • The Expo Africa Group is in the Marketing and Brand Execution industry. We currently operate and have company’s in Botswana, Mozambique, Namibia, South Africa, Lesotho, Swaziland and Zambia. We also have a company in Mauritius. As Financial Manager, you would be expected to manage the financial affairs of all 8 companies. Our business is small but growing, as we continue to grow our ambition is to grow and strengthen the department in order to support the growth.

    Your responsibilities include, but are not limited to:

    1.) All monthly bookkeeping and accounting functions including:

    • Preparation of payment packs for approval and uploading of payments on to internet banking.
    • Invoicing for customers and inter-company transactions.
    • Debtor’s processing, control, and reconciliations.
    • Creditor’s processing, control, and reconciliations.
    • Cashbook and petty cash processing, control, and reconciliations.
    • Maintenance of Fixed Assets Register, safe custody of assets, insurance of assets, regular asset counts, processing of related asset transactions including disposals, additions, depreciation, residual values etc.
    • Control over client promotional inventory.
    • Balancing of inter-company loans, trade payables, trade receivables etc.
    • Currency conversion reports and checks.
    • Preparation of monthly payroll information including leave registers, review of monthly payroll reports and processing of monthly payroll journal and payroll related accruals, preparation and submission of relevant payroll returns where applicable and ensuring timeous payment thereof.
    • Preparation of VAT documentation for submission to relevant authorities, submission of VAT returns where not performed in country, VAT reconciliation of VAT return to general ledger with every VAT submission and ensuring timeous payment thereof.
    • Month end accruals, provisions, reconciliations, and other relevant procedures including preparation of monthly GL recon file.
    • Preparation and processing of general journals.
    • Consistent review and maintenance of general ledger and subsidiary ledgers in Xero for validity, completeness, and accuracy.
    • Cost control and management.
    • Cashflow management and forecasting.
    • Year-end closing and preparation for auditors.
       

    2.) Head Office reporting:

    • The daily cashflow balances are submitted to Head Office on a weekly basis.
    • The debtors age analysis is submitted to Head Office on a weekly basis.
    • Monthly individual management accounts submitted to Head Office.
    • Monthly consolidated management accounts submitted to Head Office.
    • Monthly management report elaborating on monthly management account results submitted to Head Office.
    • Preparation of annual budget based on historical data, trends and expectations submitted to Head Office.
    • Preparation of bi-annual forecast based on historical data, trends and expectations submitted to Head Office.
    • Updating of annual budget/forecast as required submitted to Head Office.
    • Bi-annual and Annual reporting packs submitted to Head Office.
       

    3.) Adhering to all reporting timelines.

    4.) Implementing internal controls and procedures, monitoring, and enforcing the internal controls and documenting these procedures.

    5.) Preparation of agreements and policy documents e.g., loan agreements, transfer pricing etc.

    6.) Drafting working papers for auditors/accountants and assist with any queries for year-end.

    7.) Review of the annual financial statements.

    8.) Preparation of / review of provisional and annual income tax calculations and their attributable returns and ensuring timeous payment thereof.

    9.) Assist management with making financial decisions.

    10.) Preparation of financial reports as required.

    11.) Any other tasks which fall within the ambit of your job function, responsibilities and position held in the organization and not mentioned above.

    12.) The functions and responsibilities listed in the job description above may be changed at any time, depending upon the operational requirements of the employer, and within the parameters of the post held by the employee.

    Method of Application

    Interested and qualified? Go to Expo Africa Marketing Promotions on www.linkedin.com to apply

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