Fixed Asset Controller - Auckland Park at The South African Broadcasting Corporation (SABC)

MAIN PURPOSE OF POSITION

• To maintain the fixed assets registers for SABC. To ensure compliance with safekeeping procedures for assets as required by the PFMA. To ensure the proper recording of fixed assets in the financial records i.e. acquisitions, disposals, transfers and depreciation. To conduct periodic physical verifications of the fixed assets register.

DUTIES AND RESPONSIBILITIES:

BUSINESS OPERATIONAL EFFICIENCY

• Maintain fixed asset register of departments, business units or provinces to which assigned.
• Accurately record newly acquired assets.
• Allocate bar codes to fixed assets and create/update master records.
• Identify and validate by means of verification through bar-code label linked to the asset tracking system and the fixed asset register.
• Identify assets clearly through accurate descriptions contained in the fixed asset register.
• Update fixed asset register with any transfers of assets between cost centres and physical locations.
• Recommend the corrective measures and process the applicable form for unutilised assets to be signed off by the supervisor.
• Check forms completed for the write off, of obsolete/stolen assets for completeness and accuracy before capturing on system and submitting it to the supervisor.
• Record profit or losses on disposals of fixed assets as per invoices received.
• Conduct and validate physical verification of fixed assets for every asset at least once per annum.
• Record results of the physical verification against fixed asset register and report differences to supervisor for approval to amend the register.
• Analyse and clear asset--under-construction accounts in the general ledger on a regular basis on minor and major projects.
• Accurately classify and reclassify all fixed assets in the fixed asset register.
• Identify and correct inaccurate entries in the fixed asset register.
• Monitor and review work performed by asset verifiers.
• Remind end-users to report any fixed assets losses.
• Perform ad-hoc assignments as required by the Supervisor.

STAKEHOLDER MANAGEMENT

• Liaise with the Insurance Department to enable the processing of relevant documents for lost, stolen or damaged fixed assets.
• Liaise with Capex Administration to identify problems in the assets under construction accounts.
• Timeous resolution of fixed assets related queries.
• Consult with clients and employees with queries related to payroll.
• Consult and advise internal clients with queries related to assets management.

GOVERNANCE, RISK AND COMPLIANCE 

• Understanding and applying of all relevant statutes, BCEA, LRA, and PFMA.
• Ensuring compliance with relevant laws and regulations.
• Update fixed asset register for assets sold or written off as approved in accordance with policies.
• Continuously inform/advise/update all employees on policies, procedures and new developments.

INHERENT/MINIMUM REQUIREMENTS

QUALIFICATIONS

• Grade 12
• Degree or National diploma in accounting NQF 6/ 7 or relevant qualification

EXPERIENCE

• 3 years financial accounting / fixed assets experience

KNOWLEDGE

• Financial policies and procedures
• PFMA
• Up-to-date knowledge of IFRS
• Proven numerical capabilities and manual financial calculations
• Accuracy and attention to detail
• Computer literacy (SAP)
• Business writing skills
• Ability to interact and manage different stakeholders.
• Good attention to detail
• Ability to adhere to strict deadlines
• Good working knowledge of Microsoft Office.
• Ability to work under pressure