RecruitMyMom is a specialist talent company that understands the importance of finding reliable, high-calibre talent to drive business growth. We take pride in being a leading South African recruitment agency for skilled professionals, with a focus on economic empowerment of women, up to executive level.
An established commercial cleaning company is seeking a dynamic on-site, Receptionist & Operations Support on a 6-month fixed-term contract in Durban, to support daily operations running smoothly. This role blends traditional administrative support with hands-on coordination. You will serve as a key operational anchor, assisting senior management with document control, process maintenance, and workspace readiness. You will be the face of the company for visitors and a vital support system for the team.
Key Responsibilities:
Program Administration & Payroll Support: Compile, organise, and check monthly learnership documentation for management sign-off, ensuring all paperwork is entirely legible and accurate before submission to the payroll department. Maintain a comprehensive understanding of operational program requirements.
Inventory & Stock Control: Oversee the systematic ordering, releasing, and tracking of cleaning stock from stores. Conduct weekly physical stock takes using Excel spreadsheets, document variance explanations, and maintain an organised, tidy storeroom environment.
Employee Documentation & Compliance: Assist operational management with the onboarding paperwork for new personnel, including obtaining SARS tax numbers and preparing clear employment contracts. File employee records (leave forms, sick notes) systematically, executing regular archiving protocols and keeping the filing area securely locked in alignment with POPIA.
Front-of-House & Operational Support: Provide relief coverage for the reception desk and switchboard, handling incoming calls politely, taking accurate messages, and welcoming clients and suppliers warmly. Compile invoices and Goods Received Notes (GRNs) on a weekly basis for operational authorisation.
Facility Coordination: Oversee the office cleaner and assist with cleaning duties to ensure that offices, boardrooms, and reception meeting rooms are perpetually organised, neat, and prepared for professional meetings. Coordinate uniform room inventory to keep garments ordered neatly by size
Requirements
Minimum of Matric certificate.
Demonstrated ability to work according to strict operational procedures, policies, and statutory compliance (such as POPIA).
Strong planning, organisational, and time-management skills with high attention to detail.
Good interpersonal and communication skills, with a collaborative team-focused approach.
Resilience and the ability to work effectively under pressure.
Tech Savvy and proficient in MS Office, especially Excel.
Benefits
This is full-time, on-site position, Monday - Friday from 07:30 - 16:30.
This is a 6-month fixed-term contract, 1st August 2026 - January 2027.
Flexibility to occasionally perform additional or irregular working hours.
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