General Assistant: Stores at South African Bureau of Standards (SABS)

Minimum Requirements

Qualifications 

• Higher Certificate in Logistics or a related field
• Valid driver’s license

Experience 

• 1 – 2 years relevant work experience in Logistics.
• Preferably have experience in handling hazardous and dangerous goods

Duties and Responsibilities

Functional Management  

• Receive, accept and store all materials into the Store as per standard operating procedures.
• Responsible for the driving and collection of ordered items on behalf of the Store.
• Escalate any problems when registering goods received for the Store.
• Record and update relevant good received and logistics information in the required system, as per Store procedures.
• Liaise with internal Business Units when dispatching to ensure that materials are allocated to the correct stakeholder.
• Provide meaningful support services within the Store as and when required.
• Assist stakeholders to make arrangements or to issue instructions for delivery of materials.
• Receive relevant supporting documentation from business units and suppliers regarding receiving and dispatching of materials.
• Observe and adhere to all operational protocols and standard operating procedures in the completion of duties for the Store.
• Ensure that the relevant store supplies are adequately stocked at all times.
• Assist in the capturing of GRVs (Goods Received Vouchers) timeously and accurately.
• Assist in conducting regular stock count and reconcile supplies to the relevant system.
• Identify the need for the replenishment of required stock.
• Assist in the compilation of relevant information and reports as required by stakeholders.
• Ensure that all documents are filed, and information managed appropriately in line with legislative and standard operating procedure requirements.
• Report any deficiencies of relevant systems.

Risk and Compliance Management 

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Adhere to all relevant laws, policies, prescribed training (e.g. OHSA) and standard operating procedures throughout the organisation.
• Implement a learning culture within scope of control.

Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and task teams when required.
• Ensure efficient communication of all inspections, non-conformances and reports to the Administrator.
• Provide excellent customer service as per the SLA.
• Handle queries and resolve problems within span of control and within agreed time frames.