Job Vacancies at South African Bureau of Standards (SABS)

Minimum Requirements

Qualifications 

• Higher Certificate in Logistics or a related field
• Valid driver’s license

Experience 

• 1 – 2 years relevant work experience in Logistics.
• Preferably have experience in handling hazardous and dangerous goods

Duties and Responsibilities

Functional Management  

• Receive, accept and store all materials into the Store as per standard operating procedures.
• Responsible for the driving and collection of ordered items on behalf of the Store.
• Escalate any problems when registering goods received for the Store.
• Record and update relevant good received and logistics information in the required system, as per Store procedures.
• Liaise with internal Business Units when dispatching to ensure that materials are allocated to the correct stakeholder.
• Provide meaningful support services within the Store as and when required.
• Assist stakeholders to make arrangements or to issue instructions for delivery of materials.
• Receive relevant supporting documentation from business units and suppliers regarding receiving and dispatching of materials.
• Observe and adhere to all operational protocols and standard operating procedures in the completion of duties for the Store.
• Ensure that the relevant store supplies are adequately stocked at all times.
• Assist in the capturing of GRVs (Goods Received Vouchers) timeously and accurately.
• Assist in conducting regular stock count and reconcile supplies to the relevant system.
• Identify the need for the replenishment of required stock.
• Assist in the compilation of relevant information and reports as required by stakeholders.
• Ensure that all documents are filed, and information managed appropriately in line with legislative and standard operating procedure requirements.
• Report any deficiencies of relevant systems.

Risk and Compliance Management 

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Adhere to all relevant laws, policies, prescribed training (e.g. OHSA) and standard operating procedures throughout the organisation.
• Implement a learning culture within scope of control.

Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and task teams when required.
• Ensure efficient communication of all inspections, non-conformances and reports to the Administrator.
• Provide excellent customer service as per the SLA.
• Handle queries and resolve problems within span of control and within agreed time frames.

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Minimum Requirements

• National Diploma/ Diploma in Finance or a related field
• 3 years relevant work experience in billing or revenue management

Duties and Responsibilities

Functional Management

• Assist with the accurate processing of the billing and related finance activities in the revenue cycle to ensure credit notes issued due to incorrect billing are minimised.
• Investigate all billing related issues, engage with relevant business units including ICT where applicable for system issues and facilitate timeous resolution of the identified issues.
• Receive invoice requests from the Business unit and Verify that all the applicable supporting documentation is received from the Business unit to open the sales order.
• Perform the opening and closing of jobs activities for allocated areas as and when required.
• Validate sales orders for completeness and accuracy.
• Facilitate timeous resolution of customer queries and provide required documentation where necessary
• Facilitate customer requests regarding payments for refunds and compile the refund requests to be reviewed by the Finance clerk
• Capture journal requests for both internal and external revenue as well as correcting journals for review and approval by BU Head.
• Assist Clerk: Finance in following up on reconciling items appearing on balance sheet accounts
• Monitor exception reports daily for allocated areas with assistance of Finance clerks to identify discrepancies, investigate and resolve where possible or escalate if no resolution is possible
• Review pre-payments to identify instanced where completed work has not been billed to ensure that customers are billed on time for all work that is complete.
• Support business in verifying customer payments on cash customer accounts before commencing with the work.
• Ensure and maintain proper record keeping of all Revenue Management documentation
• Ensure adherence to set timelines within the Business Unit and Division.
• Support the Finance clerks in ensuring that monthly reconciliations are performed and balanced within the required timeframes on the revenue in advance and expired revenue balance sheet accounts for both SABS and SABS Commercial.
• Compile and report customers with special billing processes and/or requirements, including where necessary contacting external service providers to obtain relevant supporting documentation.
• Monitor Work in Progress (WIP) for allocated areas ensuring that all long outstanding items are resolved and all invalid transactions are timeously removed.
• Provide support to business regarding billing related matters.
• Assist with compiling and providing documentation for audit purposes
• Assist with clearing billing backlogs in business units promptly.
• Assist in compiling weekly, monthly, etc. reports as may be determined from time to time regarding Revenue Management activities.

Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with ISO and regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity in collaboration with Supervisor: Revenue Management
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Attend meetings and present relevant information to stakeholders when required.
• Ensure efficient communication to all stakeholders and other finance team members.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required in a timely manner.
• Provide relevant and accurate information requested by the clients in a timely manner.

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Minimum Requirements

• National Diploma / Diploma in a relevant technical field 
• SAATCA Registration  is an added advantage
• 3years relevant work experience in a relevant technical environment

Duties and Responsibilities

Functional Management

• Conduct sales application reviews of existing customers.
• Review the planning, scheduling and executing of audits in line with client and SABS requirements.
• Review audit reports of clients based on the scope of work required. 
• Conduct on-site peer reviews of auditors as required.
• Review AB submissions per Accreditation, ISO and SABS requirements.
• Provide technical support to guide the quotation process for new clients and permit extensions through Technical Reviews.
• Assist Sales BU with technical expertise for clients where required.
• Submit all relevant reports within scope of control and on time.
• Contribute to the development and execution of the Certification Systems Operational Plan (6- month view) to meet capacity and requirements (for new and existing customers).
• Provide subject matter expertise to the organization as a Technical Reviewer and CTC member.
• Contribute to the effective functioning of CTCs.

Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
• Provide technical expertise on schemes to ensure adherence to all relevant laws, policies and Standard Operating Procedures throughout the organisation. 

Stakeholder Management  

• Contribute to maintaining effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Provide mentorship, coaching and/or skills transfer to staff regarding systems / product schemes.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene, chair and attend meetings and present performance and business related information to relevant stakeholders when required.
• Ensure the provision of excellent customer service. 
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
• Provide subject-matter advocacy and expertise to all relevant stakeholders.
• Manage internal and external relationships to ensure that certification audit best practices are implemented across the organisation.