General Ledger and Cashbook Clerk at RCL Foods

Minimum Requirements    

• A Degree/Diploma in Finance. 
• 2 years relevant experience in a GL and Cashbook clerk role or similar Finance environment.
• Experience working on Syspro would be advantageous.

Duties & Responsibilities    

Cash Book Administration

• Daily print of bank statements and process entries, appearing on bank statement but not in Syspro.
• Compare entries on the cash summaries to entries on bank statements and follow up on differences between the two and follow through until it is resolved.
• Verify entries relating to scrap sales with supporting documentation
• Prepare, capture, print and file associated journals.
• Prepare monthly Bank reconciliation and submit the reconciliation before the given deadline.
• Ensure Vat is claimed on Bank charges and other transactions supported with Tax Invoice
• Monitor prepaid electricity with balance on City Council’s portal and print pro forma invoice to request top up payment from Baking Creditors
• Follow up on payment to ensure electricity supply is not interrupted.

Creditors Administration

• Process purchase requisitions assigned to this position and ensured that they receive the necessary authorizations for release.
• Receive released PO’s and invoices and forward them to Grv clerk.
• Check invoices to ensure compliance with VAT legislation.
• Capture invoices onto the Syspro system.
• Reconcile supplier quantity and price charges for requisitions assigned to this position.
• Match supplier invoices with quote, purchase order and grv.
• Send invoices to Baking Creditors before the weekly payment run for the verification and payment.
• Follow up on payments to ensure no interruption of services due to non/ late payments.
• Assist Baking Creditors on queries relating to suppliers assigned to this position.

Stationery Administration

• Request quotes from suppliers and obtain the necessary authorization before ordering required stationery.
• Order stationery for the department monthly and administer the receiving and payment processes.
• Monitor stationery suppliers that are utilized by each staff member and maintain an accurate record of stock.
• Ensure that correct items are ordered and delivered to enable the team to perform their duties.

Information and Data Management’

• Report all system related problems on cashbook and creditors administration to the IT Department and inform Financial Accountant and Commercial Finance Manager.
• Effective Teamwork and Self-Management
• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing , and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleague’s expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

Accounting Functions

• Daily review of cash summaries – Ensure daily cash summaries of the Bakery and its Depots are reviewed daily for all the check and seals matching to the CIT slip and are accurate.
• Monitoring of cash shortages – Minimize cash shortages and surplus by following up with the cashiers and the bank.
• Monthly provision for bank charges and rental charges not appearing on bank statement.
• Ad hoc Administration
• Perform ad-hoc tasks as required.