General Office Administrator at BIC

About the Job

Main Responsibilities / Tasks

• Assist the Executive Assistant to the Managing Director.
• Assist reception with answering the company telephone according to the pre-described company standard and ensure that they are transferred to the correct employee.
• Greet individuals entering the office building, determine nature and purpose of visit and notify relevant staff member of their visitors.
• Distributing of mail and parcels received at reception.
• Co-ordinate courier companies.
• Prepare correspondence and documentation.
• Schedule appointments in Outlook.
• Maintaining and purchasing of water and coffee.
• Ordering and distributing stationery and maintaining stationery stock for the Admin and Accounts Departments.
• Placing of orders in JDE.
• Purchasing of office consumables.
• Willing to assist other departments with administrative duties, when required.
• Assist with travel arrangements as instructed by Executive Assistant.
• Helping HR department with wrapping & distribution of birthday gifts.
• Distributing e-mail from [email protected] to relevant staff members daily.
• Assisting with company function arrangements.
• Updating and checking cleaning inventory stock list.
• Arranging filing for accounts and admin department.
• Assisting with expense claims.
• Assisting with subsistence orders.
• Arranging deliveries and pick-ups
• Always keeping pool vehicles organized, clean and tidy.
• Filling up the fuel tanks of pool vehicles when needed.
• Inspecting delivery vehicles and report any abnormalities.
• Excellent navigation skills.