Governance Compliance Analyst at Bidvest Facilities Management

ROLE PURPOSE

• The Contract Governance & Compliance Analyst reviews and interprets the Master Sale Agreement to confirm that its terms are fair to the company and to ensure management clearly understands the obligations and expectations of both Bidvest Facilities Management and Absa. The contract analyst is responsible for ensuring that the agreement accurately reflects the company's obligations by carefully reviewing clauses and interpreting requirements to prevent any legal risks or misunderstandings. Contract Analyst will need to attend to any data requests by senior management, requiring them to maintain excellent organizational skills and data integrity and must ensure appropriate escalation and reporting.

MAIN OUTPUTS
Operational:

• Monitor and respond to all queries and complaints maintaining effective relationships with all business units and evaluating policies and procedures to recommend improvements to compliance procedure.
• Review Monthly Property Portfolio listing ensuring movements have been addressed by the Facility Management Team through the Business Case and Change Note System.
• Perform Adhoc Analytical Reviews formulating appropriately articulated reports for the Target Audience.
• Taking extra security precautions when handling personally identifiable data.
• Adhering to legal and regulatory standards.
• Adhering to company data guidelines.
• Preparing data for meetings and presentations.
• Communicating data reports to clients.
• Ensuring data is adequately backed up.
• Assisting staff with data entry methods.
• Review changes to Contract ensuring changes are in line with the Contractual Language and Intention of the changes to be made.
• Thorough Understanding of the Master Sale Agreement
• Devise logical approaches to address complex issues
• Advise and Interpret contract requirements, obligations and Risk

General Administration

• Review of Business Cases and Change Notes prior to submission to Absa.
• Update all relevant control mechanisms to reflect current situation accurately.
• Communicate challenges / concerns to relevant stakeholders timeously.
• Assist in managing all areas of key customer relationships.
• Collate, distribute and control sensitive information and reports to authorised persons only.
• Provide regular feedback to all relevant staff and stakeholders to ensure compliance with company policies.

Risk Management

• Review Key Performance Indicators and understand all inputs required to be monitored and reported on.
• Review Obligations Tracker and Related Reporting escalating items requiring attention.
• Escalate items approaching resolution date or potential high risk

Reporting

• Prepare presentations for Operations/relevant stakeholders when required.
• Update and maintain all records approval documentation
• Compile and prepare reports as and when required.

Adhoc

• Undertake such any other responsibilities as directed by Management.
• Responsible for further specific projects as delegated by the Executive.

QUALIFICATIONS AND SKILLS
The Applicant must meet the following requirements:

• Degree Internal Audit or Similar Finance/Risk Management Qualification
• Grade 12
• Code B Driver’s License
• 2-3 Years’ experience in a similar environment
• Exposure to Contract and Commercial Reporting will be an advantage
• IMS (Integrated Management System)
• Microsoft Office (Intermediate) , SAP Knowledge

FUNDAMENTAL COMPETENCIES

• Good planning and organizational skills
• Initiative/Proactively
• Written Communication
• Service Oriented
• Attention to detail
• Business Acumen
• Decisiveness
• Display pursuit of excellence
• Maintain confidentiality
• Etiquette / Courtesy in Business
• Planning & execution skills
• Problem Analysis
• Demonstrate independence
• Relationship Building
• Listening
• Teamwork
• Good interpersonal skills