Grants & Levies Accountant at MICT SETA

MINIMUM REQUIREMENTS:

• B-Com Accounting (NQF Level 7) or equivalent
• SAICA or SAIPA completed articles will be an advantage
• Three years’ experience in managing the administration and disbursement of funds or grants ideally within the public sector.
• Working experience in ERP systems
• Sound knowledge of PFMA
• Sound knowledge of all the accounting prescripts including GRAP
• Knowledge of Treasury Regulations
• Skill Development Act
• Thorough grasp of the Public Sector environment
• Must be prepared to work extended hours from time to time to meet statutory reporting deadlines
• May be required to travel when required
• Valid driver’s license 

ROLES AND RESPONSIBILITIES

Strategic Planning

• Assist in the development of the strategy and budget for the business unit in consultation with the Manager Finance: Discretionary Grants.
• Develop supporting operational plans to ensure execution of the strategic objectives and goals.
• Implement the operational plan by developing operational activities, ensuring alignment to the achievement of strategic objectives.
• Direct and lead the implementation of Unit’s initiatives to support MICT SETA in the implementation of its strategy and achieve its objective.
• Monitor and continuously evaluate progress of the business unit’s achievements against the operational plan and strategic objectives.
• Use insights gained through business information to compile reports, and metrics to measure success and inform the business decision making process and realign objectives.
• Keep abreast of changes in legislation, regulations and/or the technology environment and respond to changes through adjustments to the strategy and operational plans as required.
• Work closely with the Manager Finance: Discretionary Grants to ensure smooth operations of all Finance related matters.
• Attend industry related forums, conferences and workshops to gain industry insight for the purpose of business improvement.

Grants and Levies Management

• Manage and implement efficient and effective management of levies, mandatory and discretionary grant functions, ensuring compliance to required time frames and legislation and regulations.
• Check for accuracy of grant packs (mandatory and discretionary) against the department’s checklist and compliance standards
• Review the EFT file and check for discrepancies and whether corrective action was taken, where necessary.
• Ensure that SDL payment details are captured onto the system for allocation purposes and reconciliations per employer.
• Ensure that grant payment requisitions are correctly allocated to the correct contract and claims received are reconciled against contract amount, contract tranches and previous disbursements.
• Ensure that mandatory grants are approved by the SSP on the system to ensure that there is compliance to paying of mandatory grants.
• Ensure payment requisitions are allocated to the relevant contract.
• Ensure that accurate invoice/claims are captured on the payment system to ensure accurate grant disbursement.
• Accurately file proof of payments in the contract file for future reconciliations and reference
• On a monthly basis, reconcile discretionary grant payments per contract and review for accuracy the mandatory grant disbursement lists.
• Request and receive monthly payroll packs from registered employers and check for accuracy prior to payment allocations.
• Liaise with registered employers to ensure that all the relevant contact and payment details are correct to ensure payments are done timeously and correctly.
• Review, and verify all new funding agreements into the Commitment schedule.
• Ensure that project expenses reflected on the Commitment schedule reconciles to the general ledger for disbursements.
• File records and create quarterly bank detail reports.
• Prepare/review/approve mandatory grants journal on the system.
• Ensure accurate calculation of Mandatory Grants Liability.
• Ensure accurate quarterly mandatory grants payment.
• Prepares/review balance sheet reconciliation.
• Ensure correct calculation of employer’s receivables.
• Assist with monitoring and reporting on monthly internal expenses and variance commentary.
• Prepare analysis on the SDL files relating to Inters eta transfers in/out.
• Assist in any adhoc activities as required by the business.
• Hold regular meetings with the SSP department.
• Continuously monitor the effectiveness and efficiencies of Levies and Grants processes and procedures and implement improvement and enhancements to optimally support MICT SETA needs and requirements.
• Provide proactive professional support and advice on strategic projects for the organisation.
• Prepare management accounts and budget variance analysis.
• Ensure sound administration and recording across all Levies & Grants processes and procedures.
• Effectively plan, coordinate, manage and execute ad hoc projects.
• Oversee the accurate monthly levy upload process.

Risk and Compliance

• Assist in the establishment, maintenance and improvement of Standard Operating Procedures, policies, and guidelines relating to the function area.
• Preparation of management reports, financial statements and other financial related reports and correspondence.
• Ensure the compilation of sound accurate annual contract commitment reports.
• Assist both internal and external auditors in execution of their audits and ensure all documents needed for the audit are provided.
• Attend to all other queries received from internal and external auditors.
• Ensure financial procedures and process maps and internal controls are adhered to.
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Maintain quality risk management standards in line with relevant requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management and Relations

• Close working relationship with regional offices in order to provide project financial management support and expertise to departmental managers and project owners.
• Ensure a close working relationship between the different divisions to ensure the continuous delivery on SETA’s financial needs and requirements.
• Initiate & maintain relationships with key stakeholders such as Internal & External Auditors, National Treasury; Department of Higher Education and Training etc.
• Engage stakeholders timeously to ensure that all claim queries and claim supporting documentation is submitted.
• Ensures stakeholders are accurately and timeously paid to build and maintain positive stakeholder relations.
• Assist with grant payment queries as received and ensure timeous resolution.
• Guide and advice on the development & management of project budgets.
• Build and maintain relationships with all MICT business units for the purposes of expectations management and knowledge sharing.
• Provide advocacy on matters related to the Grants and Levies management to empower the MICT SETA stakeholders to make informed decisions.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the operational plans to impacted stakeholders.
• Attend industry related forums, conferences and workshops to gain industry insight for the purpose of business improvement.

People Management

• Provide appropriate supervision of the team, by planning, assigning, and monitoring tasks aligned to deliver on performance objectives and in response to changes in processes.
• Provide support in the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of supervised talent.
• Provide support in creating a high-performance culture and manage team performance effectively and provide input into the annual performance goals and measures into individual work plans based on agreed upon objectives.
• Provide support in the management of poor performance and disciplinary matters in line with the MICT SETA’s policies and procedures.
• Manage key performance areas of directly reporting staff members to ensure achievement of the agreed objectives.