Group Payroll & HR Administrator (Payroll/ Administration/ Human Resources) at CA Global

Nature & Scope:

• The Group Payroll & HR Administrator will report to the Head of Human Capital Administration and be responsible for managing payroll data for 18 companies across 8 African countries. This role involves ensuring accurate payroll management, compliance with local regulations, and effective communication with internal and external stakeholders.

Responsibilities:

• Collect, verify, compile and distribute employee payroll data for 18 different companies, in 8 different African countries.
• Calculate and process weekly and monthly payroll changes timeously and align with the Payroll Bureau’s Service Level Agreement (“SLA”).
• Process new appointments, terminations, promotions, salary adjustments and medical aid amendments monthly.
• Ensure in-country Human Resource (“HR”) Representatives adhere to payroll calendars and deadlines.
• Liaise with in-country HR Representatives, management, staff and third parties on payroll queries and provide regular feedback.
• Validate variance reports to ensure accuracy of payroll and the understanding of payroll calculations. This will include doing payslip interpretations.
• Ensure the accountants receive salary funds requests timeously.
• Ensure monthly payroll journals are provided to the accountants timeously.
• Complete unemployment forms.
• Update and maintain leave database.
• Complete and submit quarterly STAT SA reports.
• Manage annual internal and external payroll auditing.
• Manage and maintain payroll and employee files electronically.
• Complete Wage Declaration Forms for most of the companies.
• Provide department heads with reports as and when required.
• Provide accountants with a monthly salary matrix headcount report.
• Ensure monthly statutory payments and submissions are processed timeously.
• Ensure payroll compliance standards are in alignment with local payroll regulations.
• Stay up to date with statutory payroll regulations and best practices in Africa.
• Liaise with service providers such as, but not limited to, bankers, auditors, pension & provident fund service providers, medical aid service providers and payroll bureau.
• Maintain suitable and adequate documentation of all work performed, with appropriate security and confidentiality safeguards.
• General day-to-day human resources administration.
• Assist with various administrative and operational issues.

Requirements: Qualification and Skill

• Matric/Grade 12 is essential.
• A relevant Payroll or HR Qualification will be advantageous.

Experience / Background Preference

• The ideal candidate will have THREE to FIVE years’ working experience in payroll.
• Knowledge of Document Management Systems is essential.
• An understanding of payroll processes is essential.
• Basic knowledge of payroll related legislation which includes BCEA, UIF, Medical Aid and Pension
• Fund Regulations is essential.
• Basic understanding of accounting principles is essential.
• Microsoft Excel - Intermediate Level.
• A strong command of English, both written and verbal, is a requirement of the job.

Key Competencies:

The successful candidate will need to demonstrate the following:

• Very strong administrative skills.
• A very strong work ethic.
• Excellent interpersonal skills.
• Excellent written and verbal communication skills.
• Ability to communicate efficiently and effectively on all levels.
• Ability to work well in a team environment.
• Ability to maintain a very high level of confidentiality.
• Analytical and problem-solving skills.
• Able to multitask while effectively managing timelines.
• Must be able to work under pressure and meet tight deadlines in a fast-paced environment.
• Very strict attention to detail.
• A very structured, organized and methodical manner of working.