Half-day Finance & Procurement Administrator at RecruitMyMom

Job Description

• A high-end luxury interior architecture and design firm is seeking a half-day Finance & Procurement Administrator for a 3 month fixed-term contract. This role is pivotal in ensuring the seamless integration of project procurement, financial administration, and day-to-day operations.
• The successful candidate will act as the operational backbone of the team, bridging the gap between creative project requirements and meticulous financial tracking to support the delivery of bespoke residential and commercial spaces.

Key Responsibilities:

• Procurement & Logistics Coordination: Drive the end-to-end procurement process by sourcing premium finishes, custom furniture, and décor; managing supplier relationships, comparing complex quotes, and tracking lead times to ensure project deadlines are met.
• Project Financial Support: Take ownership of budget tracking from the initial construction phase through to final décor, ensuring all expenditure aligns with project allocations.
• Account Liaison & Compliance: Act as the primary administrative link to the Project Accountant, managing tax invoices, resolving financial queries, and maintaining rigorous filing of purchase orders and reconciliations.
• Office Operations: Oversee the daily efficiency of the office environment, managing sample libraries (fabrics and materials), coordinating courier logistics for installations, and maintaining robust physical and digital filing systems.

Requirements

• Proven experience in a dual procurement and finance administrative role, ideally within the architecture, interior design, or luxury property development sectors.
• Strong financial literacy with experience in budget tracking and invoicing.
• Exceptional organisational skills with the ability to manage multiple project timelines and supplier deliveries simultaneously.
• High level of attention to detail, particularly regarding pricing comparisons and order accuracy.
• Professional communication skills for effective liaison with high-end suppliers and accounting professionals.
• Must have a valid license and reliable vehicle.