Hot Jobs at RecruitMyMom

Job Description

• This is a remote position.
• Are you a versatile digital pro who loves the energy of building something from the ground up? We’re looking for a proactive, high-energy Virtual Marketing Assistant to jump in and help a busy entrepreneur scale their vision, for around 10 hours per month.
• This isn't a role where you sit around waiting for a to-do list. We need someone who thinks like a business owner—someone who isn't afraid to take a chance, try a new strategy, and "think outside the box" to get results. If you’re the type of person who spots a problem and fixes it before anyone else even notices, you are exactly who we are looking for!
• The is a remote role that requires an average of 10 hours per month.
• Your primary focus will be bridging the gap between high-level ideas and technical execution.

Responsibilities:

• Lead the setup and ongoing maintenance of websites. You should be comfortable navigating platforms and ensuring the online "front door" looks professional.
• Use Canva or Photoshop (or equivalent professional suites) to create high-quality graphics for social media, marketing campaigns, and web content.
• Manage and grow online presence across various platforms, ensuring brand consistency and engagement.
• Handle essential administrative tasks with a focus on efficiency and automation.
• Take immediate ownership of new projects, including the initial build-out of new web properties and marketing funnels.

Requirements

• Tech-savvy with strong systems knowledge
• You know your way around websites, SEO, and social media trends.
• You’ve got a solid eye for aesthetics and can hold your own in Photoshop or an alternate.
• You don't just follow instructions; you contribute ideas and take ownership of your work.
• You’re organised, disciplined, and great at managing your own time while working from home.

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Job Description

• A well-established property asset management firm is seeking Procurement Administrator, preferably to start immediately. You will report to the Procurement Administration Manager and play a key role in ensuring strict adherence to procurement policies and operational processes. This full-day, office-based position is located in Westlake, Monday to Friday, R20 000 – R25 000 per month. 

Key Responsibilities:
Procurement

• Assist with completing procurement administrative documentation.
• Compile detailed cost analyses and cost comparison reports in Excel for orders with multiple quotations.
• Research and source contractors for inclusion on the approved supplier list.
• Compile and coordinate Vendor Application documents for legal and management approval.
• Compile and coordinate procurement order documentation.
• Ensure all quotes are correctly calculated by the service provider.
• Save all email correspondence and supporting documents to the shared drive in the relevant folders.
• Compile and coordinate payment packs (including Tenant Installation (TI) payment packs), ensuring all supporting documentation is attached for approval and payment submission.
• Utilise Excel templates to reconcile payments where orders include deposits and part payments.
• Follow up on outstanding procurement orders to ensure work commences onsite.
• Follow up with Operations Managers regarding onsite work completion to close open orders.
• Ensure compliance with the Procurement Policy at every stage of the process.
• Monitor the Procurement Inbox throughout the day and respond to urgent or emergency requests within 24 hours.

Management of the Building Asset Management Portal

• Verify certificates once uploaded to the system.

General Operations

• Provide administrative assistance to Operations Managers as required.
• Organise and maintain filing systems, both manual and electronic, across operational areas.
• Prepare and provide operational reports as instructed.
• Support the operations team with general administrative tasks.
• Provide guidance to other departments regarding operations-related documentation.
• ​As this role requires an immediate start, only candidates who are available immediately or have a short notice period will be considered.

Requirements

• Excellent English language skills (spoken and written).
• Available immediately​
• Strong administrative skills with proven experience managing electronic document trails.
• Ability to read thoroughly, comprehend content, apply logical thinking, and act accordingly.
• Self-driven with a strong work ethic.
• High level of attention to detail.
• Strong organisational skills and ability to manage multiple tasks under pressure.
• Ability to adhere to and uphold company processes and procurement policies.
• Ability to work effectively within a team and across the wider organisation.
• Proficiency in MS Outlook, with the ability to manage personal and departmental inboxes efficiently.
• Professional email and telephone etiquette across all communication platforms.
• Good working knowledge of MS Excel and MS Word.

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Job Description

• A fast-growing importer and distributor of international lifestyle, home, and personal care brands in Southern Africa is seeking a highly skilled Local Procurement & Imports Administrator. The company supplies leading retailers, online marketplaces, and wholesale customers across the region.
• This role is strictly for an individual with proven international imports experience who possesses the analytical capability to forecast and plan inventory levels with precision. Based at their Maitland headquarters, the successful candidate will support the expansion of their global supply chain operations.

The Role

• The Local Procurement & Imports Coordinator is responsible for the end-to-end procurement process, from the initial supplier order through to final delivery at the warehouse. This is a hands-on operational position requiring a specialist who can navigate the complexities of international freight while maintaining optimal stock availability.
• Candidates must demonstrate a high level of competency in replenishment planning and lead-time management.

Key Responsibilities
Imports & Logistics Coordination

• International Freight: Coordinate global shipments with freight forwarders and clearing agents to ensure timely arrival.
• Documentation & Compliance: Audit all import documentation, including commercial invoices, packing lists, and shipping documents, for accuracy and regulatory compliance.
• Customs Liaison: Work closely with clearing agents to facilitate efficient customs clearance and monitor shipments from origin to destination.
• Financial Tracking: Monitor landed costs and assist the finance team with precise costing updates.

Inventory Planning & Forecasting

• Replenishment Strategy: Prepare data-driven import forecasts and replenishment plans based on historical sales data and lead times.
• Stock Optimisation: Monitor inventory levels weekly and recommend reorder quantities to mitigate both stock-out and overstock risks.
• Internal Collaboration: Partner with sales and operations teams to ensure stock availability aligns with market demand and promotional cycles.

Procurement & System Management

• Purchase Orders: Raise and manage purchase orders with both local and international suppliers.
• Supplier Management: Maintain regular communication regarding production timelines, order confirmations, and shipment readiness.
• Data Integrity: Ensure all product data, supplier pricing, and SKUs are accurately maintained within the inventory system (CIN7 or similar ERP).

Requirements

• Experience: 2–4 years of dedicated experience in procurement, imports, or supply chain coordination within an importing or distribution environment.
• Direct expertise in international imports and inventory forecasting is non-negotiable.
• Technical Expertise: Direct experience in international imports and inventory forecasting is essential.
• Systems: Proficiency in inventory management software (e.g., CIN7, SAP, or Syspro) and advanced Microsoft Excel skills.
• Attributes: Exceptional attention to detail, strong analytical skills, and the ability to work effectively in a high-pressure, in-office environment.
• A methodical approach to lead-time management and data analysis.
• MS Excel, tech savvy with systems
• Ideally available immediately
• This is a full-day in-office role

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Job Description

• This is a remote position.
• We are looking for a unique blend of high-level administrative expertise and financial acumen for our client based in Europe within the advertising industry. This is not a role for someone who needs a manual; they need a ‘right hand’, a sophisticated, high-EQ operator who can step into the business, identify administrative bottlenecks, and clear the path for the leadership team to focus entirely on growth.
• This is a full-time, fully remote position

Core Responsibilities

Executive Operations & "Gatekeeping"

• Manage the Founder’s inbox and calendar with such efficiency that 80% of inquiries are resolved before they even reach the Founder’s desk.
• Act as the "glue" between the Founder, the Automation Specialist, and the Head of Ops to keep high-level tool development and client projects on schedule.
• Drive the agenda for team meetings, ensuring the senior leadership and junior staff remain perfectly synchronized.

Financial Operations & Quality Assurance

• Own the full-cycle internal bookkeeping (Xero/Quickboods), including global payroll for a team of 10, invoicing, and expense tracking.
• Act as the final line of defense for client accounts. You will oversee and audit the work of junior bookkeepers to ensure 100% financial accuracy before reports reach the client.
• You won't just move numbers; you’ll interpret them. You will track and brief the Founder on vital KPIs like Tool ROI, Profit Margins, and Revenue per Employee.

Requirements

• A completed degree in a related field (Business, Finance, or Management) is essential.
• Knowledge of Xero and QuickBooks
• Working knowledge of ChatGPT and Gemini
• Working knowledge of modern productivity stacks (Notion, Slack, Google Workspace) essential
• A background in e-commerce / advertising would be advantageous

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Job Description

• This pivotal role within an established welfare organisation focuses on the holistic wellbeing of residents within a dedicated residential social services environment. The Social Worker will lead psychosocial support initiatives, ensuring that the adult residents receive compassionate, high-quality care that addresses their emotional and psychological needs. Permanent, Full-time in office Monday to Friday. 

Key Responsibilities

• Clinical Casework: Conduct comprehensive psychosocial assessments and manage ongoing casework to support the mental and social health of residents.
• Care Planning: Develop, implement, and routinely review individualised care and intervention plans to ensure personalised support.
• Therapeutic Facilitation: Lead therapeutic support groups and provide individual counselling or crisis intervention as required.
• Multidisciplinary Collaboration: Actively participate in multidisciplinary team meetings to coordinate holistic care and contribute to integrated care planning.
• Stakeholder Liaison: Facilitate essential communication between families, internal departments, and external specialised services.
• Regulatory Compliance: Engage with external bodies, including the Department of Social Development (DSD) and Department of Health (DOH), while maintaining strict adherence to professional ethical standards and legislative requirements.
• Administrative Excellence: Maintain precise records, reports, and statistical data in line with organisational policy.

Requirements

• Bachelor’s degree in Social Work  
• Current registration with SACSSP  
• 3-5 years’ relevant experience  
• Strong communication and report-writing skills  
• Ability to work effectively within a multidisciplinary team 

Competencies and Skills 

• Empathy, compassion and professional integrity  
• Strong interpersonal and communication skills  
• Ability to manage challenging situations calmly and effectively  
• Problem-solving, decision-making and conflict resolution skills 
• Ability to work independently and under pressure  
• Good organisational and time management skills  
• Computer literacy (MS Office 365: Word, Excel, PowerPoint)  
• Counselling and facilitation skills  

Advantageous Experience 

• Experience working with elderly persons and/or individuals with cognitive decline 
• Experience in behavioural management and care planning  
• Experience in the mental health and/or disability sector  
• Valid driver’s licence 
   

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Job Description

• This is a remote position.
• A leading authority in emotional and behavioral transformation is seeking a strategically minded Fractional Marketing Lead/ Growth Partner to architect the next evolution of its global practitioner training ecosystem. With over three decades of established expertise and recognition by judicial, health, and law enforcement sectors, the organization is transitioning into a category-leading international authority platform. 10 to 20 hours per month.
• This is not a conventional marketing role. We are looking for a strategic architect to build a globally respected institution over the next 3–5 years. You will be responsible for the commercial intelligence and emotional sophistication required to scale a high-trust, founder-led authority brand across the UK, USA, Canada, Australia, New Zealand, and South Africa, focusing on practitioner certification, membership ecosystems, and authority-led content.

Key Responsibilities

• Growth Architecture: Lead the long-term growth strategy, positioning the platform as the global authority in anger transformation, shame dynamics, and nervous system dysregulation.
• Funnels & Practitioner Ecosystems: Architect high-trust/high-ticket application funnels, membership structures, and supervision pathways for international practitioners.
• Authority Positioning: Amplify the founder-led brand through strategic content ecosystems, integrating YouTube and media presence with SEO and AI visibility.
• Infrastructure Planning: Oversee the implementation of scalable CRM and automation infrastructure to support a global network of psychotherapists, coaches, and behavioral specialists.
• Strategic Oversight: Lead team alignment, coordinate specialist agencies, and develop robust KPIs to monitor international scaling and customer journey optimization.
• Market Expansion: Facilitate initial roll-out in English-speaking territories, followed by strategic multilingual international expansion.

Requirements

• Strategic Depth: Proven experience as a Fractional CMO or Growth Lead for premium education, certification, or high-level coaching brands.
• Sector Expertise: Understanding of behavioral health, psychotherapy, or professional practitioner training sectors.
• Authority Brand Experience: Success in scaling founder-led brands where trust-based conversion and thought leadership are the primary drivers.
• Systems Thinking: Ability to build complex "educational ecosystems" rather than just isolated marketing campaigns.
• Commercial Intelligence: Strong background in high-ticket funnel architecture, membership models, and scalable lead generation.
• Emotional Sophistication: Alignment with the nuanced nature of behavioral transformation and the professional integrity required in the mental health space.

Ideal Experience

• Certification & Supervision Models: Experience scaling professional accreditation businesses.
• Premium Service Positioning: Marketing high-value, transformative professional journeys.
• Thought Leadership: Positioning founders as category-leading experts on an international stage.
• Required Software Skills (Strategic Oversight Level)
• CRM & Marketing Automation: (e.g., Keap, HubSpot, or GoHighLevel)
• Learning Management Systems (LMS): (e.g., Kajabi, Teachable, or bespoke ecosystems)
• Analytics & Visibility: Google Analytics, AI-driven visibility tools, and performance tracking.

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Job Description

• This is a remote position.
• An industry leader in logistics is seeking a proactive and detail-oriented HR Administrator to join their People function. This fully remote role is designed for a structured professional who excels at administrative management and takes pride in maintaining high-quality employee records and experiences. You will be a key player in managing the full employee lifecycle while ensuring operational efficiency and strict confidentiality.

Key Responsibilities
Employee Lifecycle Management

• Coordinate the end-to-end onboarding and offboarding processes.
• Draft employment contracts, prepare onboarding packs, and handle official correspondence.
• Organize induction schedules and facilitate new hire setup.

HR Systems & Data Integrity

• Act as the primary maintainer of employee records within the HRIS.
• Perform regular audits to ensure data consistency and integrity.
• Ensure all personnel files comply with company policies and legal regulations.

Support & Communication

• Act as the first point of contact for employees and managers regarding HR queries.
• Assist with internal communications concerning HR policies and procedures.
• Provide general administrative support across the organization.

Compliance & Payroll Support

• Manage background screenings, reference checks, and verification tasks.
• Maintain accessible and compliant documentation for all staff.
• Validate and consolidate monthly data to assist with payroll preparation.
• Generate workforce reports and ad-hoc data analysis for management.

Requirements

• A Diploma or Degree in Human Resources or Business Administration is required.
• Minimum 4 years in an HR coordination or administrative role.
• Proficiency in Microsoft Office (specifically Excel, Word, and Outlook).
• Hands-on experience with HRIS and payroll systems.
• Ability to interpret basic HR and payroll reports.
• Prior experience in technology, logistics, or fast-paced commercial sectors is a plus.
• Exposure to international or multi-site operations is beneficial
• Professional verbal and written communication skills.
• Superior time-management skills with the ability to handle multiple priorities and maintain high attention to detail.
• Ability to manage sensitive, confidential information with absolute discretion.

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Job Description

• Seeking an experienced Administration Assistant for a bespoke financial services company in Tyger Valley. This role is essential for ensuring operational precision and seamless client services. The successful candidate will provide critical support in managing complex documentation and financial administration within a busy professional environment. Monday to Thursday, 08:00 – 17:00. Friday 7:30 - 14:30.

Key Responsibilities

• Execute comprehensive financial administration and document management to support the firm’s accounting and fiduciary functions.
• Prepare and organize specialized documentation for submission to the Master of the High Court, ensuring absolute accuracy and compliance.
• Proactively manage administrative workflows to stay ahead of deadlines in a fast-moving, technical environment.
• Serve as a reliable point of contact for administrative queries, maintaining a high standard of professional communication.
• Assist with the maintenance of secure electronic and physical filing systems, ensuring data integrity and confidentiality.
• Collaborate within a small, agile team to optimize office processes and provide general support where required.

Requirements

• 2-3 years Administration experience ideally at a financial/investment company, Proven experience in finance administration or a similar role within an accounting or legal firm.
• Direct experience in preparing documentation for the Master of the High Court is highly advantageous.
• Exceptional organizational skills with a demonstrated ability to remain accurate while working at a fast paced
• High level of technical proficiency and the ability to adopt new software systems quickly.
• Strong attention to detail and a solution-focused approach to task management.
• Ability to work independently and take ownership of the administrative function within a small team.

Benefits

• Work within a stable, established professional entity that values accuracy and team collaboration.
• Convenient office location in the Tyger Valley business hub.
• A collaborative, supportive small-team environment where proactive contributions are recognized.
• Hours: Monday to Thursday, 08:00 – 17:00. Friday 7:30 - 14:30

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Job Summary:

• The Financial Accountant will take full ownership of the month-end process for both South African and UK entities, ensuring technical accuracy and compliance. This role serves as a bridge between core accounting and business operations, requiring a professional who is commercially curious and eager to contribute to the growth of a scaling international platform.

Key Responsibilities:

• Financial Reporting & Month-End: Own the full month-end close process across multiple entities (SA and UK), including the preparation of journals, balance sheet reconciliation, and trial balance maintenance.
• Tax & Statutory Compliance: Prepare and submit VAT returns, ensuring accurate reconciliation to the general ledger and adherence to relevant legislation.
• Commercial Cash Flow Management: Monitor creditor ageing and manage payment forecasting to provide critical input for commercial decision-making.
• Audit & Internal Controls: Lead the preparation of audit files and maintain audit-ready working papers while managing the external audit engagement and strengthening internal control frameworks.
• Operational Oversight: Review supplier invoice capture and VAT treatment performed by outsourced providers and manage payroll reconciliation and statutory submissions.
• Strategic Insight: Translate month-end outputs into meaningful commentary to assist leadership with operational and commercial decisions.
• Process Optimisation: Identify opportunities for payment optimisation, including supplier term renegotiations and early-payment discounts.

Requirements

• BCom Accounting or equivalent degree; Professional qualification (SAIPA, CIMA, or CA(SA)) is highly preferred.
• Minimum of 2 years post-article experience in a commercial environment.
• Proven experience with full month-end ownership across multiple entities and currencies.
• Direct experience in VAT preparation and submission is essential.
• Demonstrated ability to prepare audit files independently.
• Proficiency in cloud-based accounting software, with Xero experience being highly advantageous.
• Excellent communicator, fluency in English is essential and Afrikaans as a second language would be beneficial.
• SA Citizens only.

Required Software Skills:

• Xero
• Microsoft Excel (Intermediate to Advanced)
• SARS e-Filing
   

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Job Description

• This is a remote position.
• Operating within a specialised building safety consultancy, this role (6 hours per week) is the administrative backbone of a firm dedicated to compliance and safety excellence. As the primary manager of the "Golden Thread" of business information, you will provide critical support to the Founder and Director team, ensuring that project documentation and communication flow seamlessly within a highly regulated environment.

Key Responsibilities

• Inbox Triage & Management: Monitor the primary business inbox, archiving routine notifications and flagging urgent compliance-related queries for immediate director attention.
• Document Control: Maintain a structured cloud filing system (SharePoint/Dropbox) by saving site inspection reports and safety certificates with strict adherence to established naming conventions.
• Project Administration: Set up new projects on internal databases, verifying and populating client details using UK Companies House records to ensure data integrity.
• Financial Administration: Draft and issue professional project invoices and monitor payment statuses to support healthy cash flow.
• Project Tracking: Update and maintain internal project trackers to provide real-time visibility on consultancy progress.

Requirements

• The "Compliance Mindset": Proven experience in legal, insurance, construction, or medical administration where document precision is linked to risk management.
• Technical Proficiency: Advanced skills in Microsoft 365 (specifically Outlook and Excel) and comfort navigating cloud-based CRM or project databases.
• Precision and Detail: A "get it right the first time" attitude with an obsession for accuracy in filing and data entry.
• Professional Communication: Ability to communicate at a high level with UK-based stakeholders and directors.

Preferred Qualifications

• Experience with UK business standards and regulatory environments.
• Previous experience in a virtual assistant role supporting executive-level leadership.
• Required Software Skills
• Microsoft Excel
• Microsoft Outlook
• Microsoft 365 / SharePoint
• Dropbox
• CRM / Project Database systems

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Job Description

• We are seeking a highly organised Project Manager to lead administration and stakeholder liaison for a key government-related project. Tasked with a critical 6-month government-focused initiative, this role is essential for streamlining project administration and ensuring seamless stakeholder connectivity within the conservation sector. The position offers a hybrid balance, requiring only one day per week at the Sunninghill office, and is ideal for a proactive coordinator who excels at maintaining project momentum through rigorous follow-up and reporting.

Key Responsibilities

• Facilitate and coordinate executive-level meetings, ensuring all relevant stakeholders are connected and engaged.
• Drive project momentum by monitoring key deadlines and conducting consistent follow-ups on action items.
• Provide regular, accurate reporting on project progress to keep leadership and external partners informed.
• Manage documentation and logistics for various project types, ensuring all records meet governance and audit requirements.
• Act as a primary administrative liaison for projects within a public sector framework, maintaining professional relationships with diverse teams.

Requirements

• Proven experience in project management or high-level project administration.
• Previous experience working with government entities or within a regulated environment.
• Familiarity with project tracking and reporting tools.
• Exceptional organisational and time-management skills with a strong attention to detail.
• High proficiency in the Microsoft ecosystem, including Outlook, Word, and Excel.MS Projects, SharePoint
• Strong verbal and written communication abilities for effective stakeholder liaison.
• Immediate availability to commence a fixed-term contract.

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Job Description

• A high-end luxury interior architecture and design firm is seeking a half-day Finance & Procurement Administrator for a 3 month fixed-term contract. This role is pivotal in ensuring the seamless integration of project procurement, financial administration, and day-to-day operations.
• The successful candidate will act as the operational backbone of the team, bridging the gap between creative project requirements and meticulous financial tracking to support the delivery of bespoke residential and commercial spaces.

Key Responsibilities:

• Procurement & Logistics Coordination: Drive the end-to-end procurement process by sourcing premium finishes, custom furniture, and décor; managing supplier relationships, comparing complex quotes, and tracking lead times to ensure project deadlines are met.
• Project Financial Support: Take ownership of budget tracking from the initial construction phase through to final décor, ensuring all expenditure aligns with project allocations.
• Account Liaison & Compliance: Act as the primary administrative link to the Project Accountant, managing tax invoices, resolving financial queries, and maintaining rigorous filing of purchase orders and reconciliations.
• Office Operations: Oversee the daily efficiency of the office environment, managing sample libraries (fabrics and materials), coordinating courier logistics for installations, and maintaining robust physical and digital filing systems.

Requirements

• Proven experience in a dual procurement and finance administrative role, ideally within the architecture, interior design, or luxury property development sectors.
• Strong financial literacy with experience in budget tracking and invoicing.
• Exceptional organisational skills with the ability to manage multiple project timelines and supplier deliveries simultaneously.
• High level of attention to detail, particularly regarding pricing comparisons and order accuracy.
• Professional communication skills for effective liaison with high-end suppliers and accounting professionals.
• Must have a valid license and reliable vehicle. 
   

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Job Description

• This is a remote position.
• Positioned at the heart of a high-output PR agency, this fully remote role is the essential "engine room" that allows their creative and account teams to thrive. We are seeking a proactive, highly organised Virtual Assistant to take ownership of their operational backbone, ensuring that from the moment a cost estimate is drafted to the final influencer gift being delivered, every detail is executed with precision. This is a remote, half-day (4 hours per day) 3 month contract suited for a professional who understands the unique rhythm of the PR and marketing world and excels at balancing financial rigour with creative logistics.

Key Responsibilities

• Finance Administration (25% Focus): Draft accurate Cost Estimates (CEs), manage client invoices, and oversee finance-related documentation using Xero.
• Supplier & Logistics Management: Source specialist suppliers for PR campaigns, negotiate competitive rates, and coordinate the end-to-end requirements for PR gifting and influencer kits.
• Operational Workflow: Maintain the agency’s pulse by managing central boards on Monday.com, ensuring all deadlines are visible and met.
• Executive Correspondence: Act as a gatekeeper for the agency inbox, managing professional email correspondence, follow-ups, and stakeholder communication with impeccable etiquette.
• Creative Support: Contribute to campaign ideation, specifically regarding PR/influencer kit concepts and sourcing unique items that elevate the agency’s brand presence.

Requirements

• Proven Agency Experience: Several years of experience in a PR, Marketing, or Creative Agency environment is highly preferred.
• Financial Literacy: Strong background in budgeting, quotations, and basic financial administration.
• Exceptional Communication: Professional English proficiency with a focus on clear, polite, and effective email etiquette.
• Remote Proficiency: A self-starter capable of multitasking and maintaining high standards in a fast-paced, remote setting.
• Negotiation Skills: Ability to engage with external suppliers to secure the best value and quality for our clients.
• Experience in lifestyle or luxury PR gifting logistics.

Required Software Skills

• Xero (Essential for finance tasks)
• Monday.com (Essential for project tracking)
• Microsoft PowerPoint (For creating pitch-perfect CEs and proposals)
• Google Workspace / MS Office
• Canva 

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Job Description

• As a key leader within the financial operations, the Finance Manager is responsible for overseeing financial discipline, ensuring robust internal controls, and providing the strategic insights necessary to drive cost efficiency within a large packaging manufacturing environment. This role reports directly to the Finance Director and focuses on safeguarding company assets while maintaining operational integrity.

Core Purpose

• The Finance Manager ensures financial compliance and accurate reporting while supporting strategic decision-making through detailed analysis and process improvement.

Primary Duties and Responsibilities
Financial Planning, Analysis & Reporting

• Develop, manage, and monitor annual budgets and forecasts alongside operational teams.
• Provide detailed variance analysis to identify trends, risks, and opportunities.
• Ensure timely preparation of monthly, quarterly, and annual reports in strict adherence to IFRS.
• Present financial recommendations to management and provide data for external audits.

Internal Controls & Risk Governance

• Design and monitor internal controls to safeguard assets and ensure policy compliance.
• Perform regular financial and operational audits to mitigate risk.
• Ensure adherence to laws, industry standards, and BRC requirements.
• Manage the annual insurance renewal process and review company policies.

Operational & Cash Management

• Optimize liquidity by managing receivables, payables, and inventory levels.
• Collaborate with manufacturing and supply chain teams to align financial and operational goals.
• Conduct financial evaluations for new projects, machinery acquisitions, and cost-saving initiatives.

Team Leadership & Process Excellence

• Lead and develop the finance team, fostering a culture of accountability and precision.
• Establish and document an annual/monthly timetable of critical financial deadlines for all staff.
• Define best-practice business processes and facilitate ongoing improvements within the department.

Requirements

• BCom plus articles; Professional qualification preferred (CA (SA), CIMA, or equivalent).
• 5+ years of progressive financial management experience, specifically within the manufacturing sector.
• Proficiency in ERP platforms (Syspro experience is an advantage).
• Advanced Excel and financial modeling skills, including Power BI.
• Strong leadership, proactive problem-solving, high integrity, and a detail-oriented approach.
   

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Job Description

• A prominent player in the renewable energy space is looking for a highly organised and proactive Office / HR Coordinator to lead day-to-day operations and administrative functions. This critical 3–4-month maternity leave contract requires an agile professional to oversee operations across two entities, ensuring seamless business continuity. Start date: Mid July 2026.
• Positioned in Fourways, Gauteng, this full-time, in-office role (07h30–16h00) is ideal for a versatile administrator who thrives in a high-output environment and enjoys a blend of finance, HR, and operational management.

Key Responsibilities

• Financial Administration & Control: Facilitate the full accounts payable cycle by preparing weekly payment schedules and supplier packs; verify invoices and Goods Received Vouchers (GRVs) against accounting records.
• Payment Management: Execute supplier payments, manage Proof of Payments (POPs), and perform meticulous reconciliations for credit and fleet cards.
• Revenue Support: Draft customer invoices with all necessary supporting documentation and manage client portals and vendor credit applications.
• HR & Payroll Coordination: Act as the internal liaison for outsourced HR providers; maintain precise employee files, leave trackers, and timesheets.
• Compliance & Benefits: Administer employee benefits (RA and Medical Aid), oversee overtime documentation, and ensure Health & Safety compliance and training renewals remain current.
• Operational Oversight: Direct the scheduling for daily services and small works projects; coordinate all project-related travel logistics and expenses.
• Contract Management: Monitor Service Level Agreement (SLA) renewals, identify upselling opportunities, and suggest service improvements.
• Procurement & Inventory: Manage the end-to-end procurement of project materials; conduct regular stock takes, process GRVs, and allocate inventory to specific jobs.
• Business Improvement: Support the Directors with ongoing operational developments and administrative enhancements.

Requirements

• Experience: Proven track record in a multi-disciplinary Office Management or Business Administration role.
• Functional Expertise: Demonstrated experience handling finance administration (AP/AR), payroll coordination, and procurement.
• Operational Skill: Ability to manage complex scheduling and project logistics independently.
• Technical Proficiency: Advanced capability in Microsoft Office Suite and experience with accounting or ERP systems.
• Communication: Professional verbal and written communication skills suitable for stakeholder and vendor management.
• Attributes: Exceptional attention to detail, the ability to multitask under pressure, and a solution-focused mindset.

Required Software Skills

• Microsoft Excel (Advanced)
• Microsoft Word & Outlook
• Accounting Software (e.g., Xero, Pastel, or similar)
• SME Cloud Tools / Client Portals