HR Administrator at RecruitMyMom

Job Description

• This is a remote position.
• An industry leader in logistics is seeking a proactive and detail-oriented HR Administrator to join their People function. This fully remote role is designed for a structured professional who excels at administrative management and takes pride in maintaining high-quality employee records and experiences. You will be a key player in managing the full employee lifecycle while ensuring operational efficiency and strict confidentiality.

Key Responsibilities
Employee Lifecycle Management

• Coordinate the end-to-end onboarding and offboarding processes.
• Draft employment contracts, prepare onboarding packs, and handle official correspondence.
• Organize induction schedules and facilitate new hire setup.

HR Systems & Data Integrity

• Act as the primary maintainer of employee records within the HRIS.
• Perform regular audits to ensure data consistency and integrity.
• Ensure all personnel files comply with company policies and legal regulations.

Support & Communication

• Act as the first point of contact for employees and managers regarding HR queries.
• Assist with internal communications concerning HR policies and procedures.
• Provide general administrative support across the organization.

Compliance & Payroll Support

• Manage background screenings, reference checks, and verification tasks.
• Maintain accessible and compliant documentation for all staff.
• Validate and consolidate monthly data to assist with payroll preparation.
• Generate workforce reports and ad-hoc data analysis for management.

Requirements

• A Diploma or Degree in Human Resources or Business Administration is required.
• Minimum 4 years in an HR coordination or administrative role.
• Proficiency in Microsoft Office (specifically Excel, Word, and Outlook).
• Hands-on experience with HRIS and payroll systems.
• Ability to interpret basic HR and payroll reports.
• Prior experience in technology, logistics, or fast-paced commercial sectors is a plus.
• Exposure to international or multi-site operations is beneficial
• Professional verbal and written communication skills.
• Superior time-management skills with the ability to handle multiple priorities and maintain high attention to detail.
• Ability to manage sensitive, confidential information with absolute discretion.