Human Resources Clerk REF NO: EMC1/31/26 at Department of Higher Education and Training

SALARY : R237 453 – R279 708 per annum (Level 05), Plus benefits 

CENTRE : Head Office

REQUIREMENTS :

• Grade 12 Certificate. Appropriate National Diploma (NQF 6) in Human Resource Management, Public Management, Labour Relations, or equivalent qualification will be an added advantage. Driver’s License will be an added advantage.
• 1-2 years’ experience in Human Resource Management. Competencies: Knowledge of HRM processes and practices; Knowledge of PERSAL; Personnel Administration Standards and CORE; Public Service Regulations and PFMA; Public Service Act; POPI Act; Knowledge of Recruitment, Training and PMDS procedures and processes;
• Knowledge of Labour Relations Act and understanding of bargaining process and dispute resolutions; Basic knowledge of Health and Wellness policies, processes and systems; Knowledge and understanding of the TVET Administration; Knowledge and understanding of the Higher Education sector.
• Skills: Human Resource Administration and Development; Investigations and negotiations; Administrative; Planning and organizing; Financial management; Report writing; Communication and interpersonal; Problem solving; Computer literacy; Analytical; Client oriented; People management; Presentation skills. 

DUTIES :

• Capture Pension, Housing Allowance and Long Service benefits etc. in accordance with the Regulator’s Conditions of Service Policy; Capture all signed contract of employment forms on salary levels 2 to 8 on a database.
• Assist in processing employee leave and maintaining staff files (employment contracts, details, leave forms etc.); Receive and process all termination paperwork and terminate employees as and when required; Assist with enquiries relating to the Pension Fund and Medical Aid. File and safe keep Human Resource Records in line with the Records Management Systems. Source and consolidate records required for auditing purposes. Render support in the provision of recruitment and selection services; Capture applications, handle responses and short-listing processes.
• Provide logistical and secretariat support during shortlisting/ interviews (arrangements of interviews such as dates, venues, and invitations to candidates). Compile appointment letters and receive assumption of duty letters from the appointable candidate. Conduct reference check for successful candidates. Provide administrative support on Labour Relations matters in the College. Gather evidence to assist with the investigation of grievances, disputes, misconduct etc. Capture grievances, disputes, misconduct cases on PERSAL.
• Provide assistance in the implementation of collective bargaining council resolutions. Provide logistical and secretariat services during bilateral and multilateral meetings, disciplinary hearings etc. Assist in the distribution and filing of attendance register for each strike day. Assist in the implementation of Performance Management Development System, Integrated Quality Management System and coordinate training for college staff. Render administrative support in the implement of PMDS and IQMS for College staff.
• Provide assistance with the completion of PMDS and IQMS documents. Collate and capture Half Yearly and Annual PMDS and IQMS Assessments for College staff. Capture PMDS and IQMS scores on PERSAL and update the database. Coordinate the delivery of external and in-house training as and when requested. Render logistical support in the arrangement of external and internal trainings. Assist in the recruitment and selection of interns and learners. Receive and capture bursary application.
• Capture and maintain databases for all PMDS, IQMS and Training matters. Assist with the provision of Employee Health and Wellness services in the College. Coordinate Employee Health and Wellness events for the College (Wellness days, Sports Tournaments etc.). Coordinate and communicate bereavement about College staff and their spouses and families.