Office / HR Coordinator at RecruitMyMom

Job Description

• A prominent player in the renewable energy space is looking for a highly organised and proactive Office / HR Coordinator to lead day-to-day operations and administrative functions. This critical 3–4-month maternity leave contract requires an agile professional to oversee operations across two entities, ensuring seamless business continuity. Start date: Mid July 2026.
• Positioned in Fourways, Gauteng, this full-time, in-office role (07h30–16h00) is ideal for a versatile administrator who thrives in a high-output environment and enjoys a blend of finance, HR, and operational management.

Key Responsibilities

• Financial Administration & Control: Facilitate the full accounts payable cycle by preparing weekly payment schedules and supplier packs; verify invoices and Goods Received Vouchers (GRVs) against accounting records.
• Payment Management: Execute supplier payments, manage Proof of Payments (POPs), and perform meticulous reconciliations for credit and fleet cards.
• Revenue Support: Draft customer invoices with all necessary supporting documentation and manage client portals and vendor credit applications.
• HR & Payroll Coordination: Act as the internal liaison for outsourced HR providers; maintain precise employee files, leave trackers, and timesheets.
• Compliance & Benefits: Administer employee benefits (RA and Medical Aid), oversee overtime documentation, and ensure Health & Safety compliance and training renewals remain current.
• Operational Oversight: Direct the scheduling for daily services and small works projects; coordinate all project-related travel logistics and expenses.
• Contract Management: Monitor Service Level Agreement (SLA) renewals, identify upselling opportunities, and suggest service improvements.
• Procurement & Inventory: Manage the end-to-end procurement of project materials; conduct regular stock takes, process GRVs, and allocate inventory to specific jobs.
• Business Improvement: Support the Directors with ongoing operational developments and administrative enhancements.

Requirements

• Experience: Proven track record in a multi-disciplinary Office Management or Business Administration role.
• Functional Expertise: Demonstrated experience handling finance administration (AP/AR), payroll coordination, and procurement.
• Operational Skill: Ability to manage complex scheduling and project logistics independently.
• Technical Proficiency: Advanced capability in Microsoft Office Suite and experience with accounting or ERP systems.
• Communication: Professional verbal and written communication skills suitable for stakeholder and vendor management.
• Attributes: Exceptional attention to detail, the ability to multitask under pressure, and a solution-focused mindset.

Required Software Skills

• Microsoft Excel (Advanced)
• Microsoft Word & Outlook
• Accounting Software (e.g., Xero, Pastel, or similar)
• SME Cloud Tools / Client Portals