RecruitMyMom is a specialist talent company that understands the importance of finding reliable, high-calibre talent to drive business growth. We take pride in being a leading South African recruitment agency for skilled professionals, with a focus on economic empowerment of women, up to executive level.
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A prominent player in the renewable energy space is looking for a highly organised and proactive Office / HR Coordinator to lead day-to-day operations and administrative functions. This critical 3–4-month maternity leave contract requires an agile professional to oversee operations across two entities, ensuring seamless business continuity. Start date: Mid July 2026.
Positioned in Fourways, Gauteng, this full-time, in-office role (07h30–16h00) is ideal for a versatile administrator who thrives in a high-output environment and enjoys a blend of finance, HR, and operational management.
Key Responsibilities
Financial Administration & Control: Facilitate the full accounts payable cycle by preparing weekly payment schedules and supplier packs; verify invoices and Goods Received Vouchers (GRVs) against accounting records.
Payment Management: Execute supplier payments, manage Proof of Payments (POPs), and perform meticulous reconciliations for credit and fleet cards.
Revenue Support: Draft customer invoices with all necessary supporting documentation and manage client portals and vendor credit applications.
HR & Payroll Coordination: Act as the internal liaison for outsourced HR providers; maintain precise employee files, leave trackers, and timesheets.
Compliance & Benefits: Administer employee benefits (RA and Medical Aid), oversee overtime documentation, and ensure Health & Safety compliance and training renewals remain current.
Operational Oversight: Direct the scheduling for daily services and small works projects; coordinate all project-related travel logistics and expenses.
Contract Management: Monitor Service Level Agreement (SLA) renewals, identify upselling opportunities, and suggest service improvements.
Procurement & Inventory: Manage the end-to-end procurement of project materials; conduct regular stock takes, process GRVs, and allocate inventory to specific jobs.
Business Improvement: Support the Directors with ongoing operational developments and administrative enhancements.
Requirements
Experience: Proven track record in a multi-disciplinary Office Management or Business Administration role.
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