Local Procurement and Imports Administrator at RecruitMyMom

Job Description

• A fast-growing importer and distributor of international lifestyle, home, and personal care brands in Southern Africa is seeking a highly skilled Local Procurement & Imports Administrator. The company supplies leading retailers, online marketplaces, and wholesale customers across the region.
• This role is strictly for an individual with proven international imports experience who possesses the analytical capability to forecast and plan inventory levels with precision. Based at their Maitland headquarters, the successful candidate will support the expansion of their global supply chain operations.

The Role

• The Local Procurement & Imports Coordinator is responsible for the end-to-end procurement process, from the initial supplier order through to final delivery at the warehouse. This is a hands-on operational position requiring a specialist who can navigate the complexities of international freight while maintaining optimal stock availability.
• Candidates must demonstrate a high level of competency in replenishment planning and lead-time management.

Key Responsibilities
Imports & Logistics Coordination

• International Freight: Coordinate global shipments with freight forwarders and clearing agents to ensure timely arrival.
• Documentation & Compliance: Audit all import documentation, including commercial invoices, packing lists, and shipping documents, for accuracy and regulatory compliance.
• Customs Liaison: Work closely with clearing agents to facilitate efficient customs clearance and monitor shipments from origin to destination.
• Financial Tracking: Monitor landed costs and assist the finance team with precise costing updates.

Inventory Planning & Forecasting

• Replenishment Strategy: Prepare data-driven import forecasts and replenishment plans based on historical sales data and lead times.
• Stock Optimisation: Monitor inventory levels weekly and recommend reorder quantities to mitigate both stock-out and overstock risks.
• Internal Collaboration: Partner with sales and operations teams to ensure stock availability aligns with market demand and promotional cycles.

Procurement & System Management

• Purchase Orders: Raise and manage purchase orders with both local and international suppliers.
• Supplier Management: Maintain regular communication regarding production timelines, order confirmations, and shipment readiness.
• Data Integrity: Ensure all product data, supplier pricing, and SKUs are accurately maintained within the inventory system (CIN7 or similar ERP).

Requirements

• Experience: 2–4 years of dedicated experience in procurement, imports, or supply chain coordination within an importing or distribution environment.
• Direct expertise in international imports and inventory forecasting is non-negotiable.
• Technical Expertise: Direct experience in international imports and inventory forecasting is essential.
• Systems: Proficiency in inventory management software (e.g., CIN7, SAP, or Syspro) and advanced Microsoft Excel skills.
• Attributes: Exceptional attention to detail, strong analytical skills, and the ability to work effectively in a high-pressure, in-office environment.
• A methodical approach to lead-time management and data analysis.
• MS Excel, tech savvy with systems
• Ideally available immediately
• This is a full-day in-office role