HCM Officer: Employee Health and Wellness at Border Management Authority

Description

The successful candidates will be amongst other be expected to:

Employee Health & Wellness Management

• Promote the Employee Health & Wellness Programme (EH&WP) within the BMA.
• Implement BMA Wellness Management programmes.
• Implement Health and Productivity programmes.
• Implement Departmental HIV and AIDS and TB Management programmes.
• Implement Safety, Health and Environmental Quality (SHERQ) duties that relates to EH&W.
• Provide administrative support relating to Employee Health & Wellness Programmes.
• Compile reports relating to EH&W functions.
• Adhere to all College Policies.
• Provide Effective and efficient administrative support in the implementation of Employee Health and Wellness strategic framework;
• Assist with the implementation of health and wellness policy for the BMA.
• Assist with conducting Health and wellness surveys.
• Coordinate Health and Wellness programme based on the Health Wellness survey.
• Assist in the Implementation of initiatives arising from the survey.
• Coordinate all logistical arrangements for workshops on Health and Wellness programmes to create awareness and support.
• Provide support in the implementation of Employee Wellness programme services; Promote psycho-social wellness of employees in the BMA.
• Provide interventions to mitigate absenteeism.
• Provide awareness and education on the Health and Wellness issues.
• Monitor programmes to manage lifestyle diseases and Health risks.
• Interact with and monitor service providers.
• Provide effective and efficient administrative support in the mitigation of the impact on HIV/AIDS, TB and STI epidemic in the college.
• Mainstream HIV/AIDS, TB and its gender and rights.
• Ensure the reduction of the number of HIV infections through compressive HIV prevention.
• Ensure that people living with HIV, STIS and TB remain within the health care system and are adherent to treatment and maintain optimal health and wellness.
•  Provide logistical support in commemoration of HIV/AIDS, STI and TB events in accordance with the nation strategic plan; 
• Coordinate body mass index/ obesity screening. Coordinate cardiovascular disease screening. Coordinate voluntary HIV counselling and testing. Coordinate diabetes and glucose screening; and Coordinate STD health and other health related challenges affecting employees.
• Provide effective and efficient administrative support;
• Ensure Employee’s files are updated and kept confidential.
• Handling of routine enquiries from employees, including external stakeholders

Risk and Compliance 

• Assist with the submission of mandatory reports and information.
• Prepare reports by collecting information for the Manager.
• Co-ordinate and compile the department’s monthly and quarterly reports. Edits and proofreads reports and presentations.
• Track commitments, report deadlines and manage follow-ups.
• Ensure all documents are filed according to company policies and procedures.
• Process all documentation according to BMA policies and procedures as well as document control principals, within specified set time frames to ensure compliance.
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Maintain quality risk management standards in line with relevant requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

General Administration 

• Coordinate and provide administrative duties in the business unit such as, receiving telephone calls, correspondence and emails and flagging them as required.
• Develop, maintain and update the business unit’s annual meetings planner.
• Coordinate the business unit’s meetings and preparation and ensure that all invitations, logistics, minutes and relevant agendas and material are provided.
• Assist with the coordination and compilation of reports for the business unit for review and submission.
• Assist in the capturing of relevant information and maintaining the database for the business unit, ensuring data integrity.
• Monitor payments for Unit related activities.
• Maintain costing information.

Stakeholder Services 

• Liaise with 3rd Party providers to ensure effectiveness and efficiency of the service provided.
• Respond to enquiries by gathering, analysing, summarising, and interpreting data.
• Provide general support and assistance on any other Health and Wellness related deliverables.
• Promptly and attentively respond to customer requests and queries within established parameters and timeframes.
• Conduct induction and training workshops as and when needed.
• Liaise with internal and external stakeholders
• Communicate and liaise with employees concerning Health and Wellness queries.

Requirements

Minimum Qualifications:

• Grade 12 (Matric)
• Undergraduate qualification at NQF 7 as recognised by SAQA in psychology/social worker. 

Minimum Experience:

• 4 years’ experience in the field of Employee Health & Wellness, at supervisory level.

Knowledge: 

• Knowledge of integrated Employee Health and Wellness management.
• Understanding of Wellness Management including psychosocial, physical, and organisational wellness.
• Understanding of HIV/AIDS and TB Management in the workplace.
•  Understanding Safety Health Environment Risk Quality Management including processes of COIDA.
• In-depth knowledge in conducting counselling.
• Understanding of special programmes such as Gender and Disability.
• Knowledge and understanding of research methods.
• Knowledge and understating of the application of Public Service legislative framework (PSA, PFMA, LRA, PSR etc.
• Knowledge and understanding of bargaining process and dispute resolutions.
• Basic knowledge of Health and Wellness policies, processes and systems.
• Border Management Authority Act, No 2 of 2020.

Professional registration or license requirements: 

• HPCSA/SACSSP/ will be advantageous.

Other requirements:

• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License