Head Of Academics at ADvTECH

Job Purpose: 

• The Head of Academics is responsible for direct management of academic delivery and overseeing the management of academic programmes under the supervision of the Campus Head and Dean Academic Support. The mandate includes managing the operational efficiency of the academic team and overseeing the student support function. The incumbent will be responsible for the outcomes of any regulatory outcomes e.g. CHE.

Duties and Responsibilities:

• Implementation of academic policies.
• Approval of students’ academic requests (exception apps).
• Controlling assessment procedures e.g. security and invigilators.
• Approval of all lecturers on IIE programmes as per IC appointment process.
• Surveys: Student, Lecturer, Technology.
• Peer Review Process: Overview the PM implementation of the peer review schedule on site, as well as monitoring of implementation plans with the PM’s.
• PM Class visits: Overview the implementation of the class visit process.
• Graduation: manage the graduation process on campus, including tracking of outstanding documents.
• Scheduling of timetables.
• Support the PM’s in the recruitment of lecturers.
• Contracting lecturers as per scheduled timetable.
• Updating of timetable on SIS with amendments as required.
• Analyse attendance statistics with PM’s as part of At Risk process (Lecturer, programme, module issues)
• Assessment: Formative – printing, release, marks collection, upload on the system, release of marks
• Manage the CASS release on campus.
• Assessment: Summative – paper request (quantity), release, marks collection, upload on system, release of marks.
• Monitoring moderation process.
• Manage applications for sittings 2 and 3 (all different apps).
• Ensuring that academic reports are distributed timely.
• Manage communication to all stakeholders regarding changes in timetables, materials, assessments and general updates.
• Offering academic support to PM’s, PC’s & FTL’s.
• Administration around programme implementation.
• Management of the Lecturing Budget.
• Monitoring PTL claim process and sign off.
• Ensure the SWM delivers on the following areas: Work readiness and student wellness, primary counselling, CE/CSI, management of Student Council and management of Bursary Students.
• Ensure the PM’s, PC’s & FTL’s deliver on the following areas: Teaching and learning Function, full time lecturing, work Integrated Learning Function, student support and development, lecturer support and development and ensure information specialists delivers.

Minimum Requirements: 

• A minimum of PhD, NQF Level 10
• 3 - 5 years experience in an academic administration position in a decentralized setting
• 3 - 5 years experience in student development and student support
• 3 - 5 years experience in a general management position
• 3 - 5 years in any combination of experience and education that provides the required knowledge, skills and abilities 
• Atleast 1 year experience of CHE Accreditation Processes

Key Competencies:

• Knowledge and understanding of the South African higher education systems and regulatory framework.
• Knowledge and understanding of the Teaching and Learning theory and interventions.
• The ability to provide student support services.
• The ability to work with and learn more about digitalized academic platforms.
• The ability to cope with a frequently changing environment and to adapt to evolving situations.
• Ability to adhere to rules and strictly follow work regulations.
• Deadline orientated and can work well under pressure.
• Ability to manage time effectively.