HR Administrator at NTT Ltd.

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• The purpose of this position is to provide a complete Human Resources administration service and to support HR.

Working at NTT

General Administration

•  Loads all employee data related to employee engagements, transfers, promotions, resignations and terminations and ensures that it is timeously communicated to the Payroll.
•  Updates all information related to employee engagements transfers, promotions, resignations and terminations on all HR Systems
•  Creates and deactivates email accounts for all employees  Creates position numbers for all new positions.
•  Ensures current understanding and application of all HR Policies

 HR System Administration and Support

•  Creates new employee profiles on all HR Systems upon receiving relevant documentation.
•  Terminates exiting employees from all HR Systems upon receiving the relevant documentation
•  Follows up on outstanding documentation and information from HR Operations
•  Completes all check-lists to ensure 100% completion
•  Maintains employee data on all HR Systems by updating information as required.  Maintains systems data integrity by conducting daily, weekly and monthly checks  Performs user testing on systems and provides timeous feedback
•  Provides user administrative support to all Business Units
•  Administers all 1st line system requests, changes or issues and escalates unresolved items to the relevant 2nd line escalation points
•  Communicates all system changes or enhancements to respective business units to ensure currency of information
•  Maps new employees to the DD Job Framework

 Filing

•  Creates and maintains files for all employees
•  Files all documents into relevant filing sections of employee files
•  Maintains the filing system to ensure ease of access to information for the entire Human Resources department.
•  Files and archives all termination files in accordance with prescribed standard.

 Reporting

•  Compiles new engagement and termination reports for submission to the Human Resources Manager on a monthly basis.
•  Compiles and distributes Performance Management Reports to the Business as required
•  Extracts reports from HR Systems and reports anomalies to the Human Resources Manager on a monthly basis.