HR Administrator SAP Time and Attendance (T&A) - Steelpoort at Samancor Chrome

PURPOSE OF THE JOB:

• To administer the overall Time & Attendance function on the relevant site.

KEY JOB RESPONSIBILITIES:

SAFETY, HEALTH, ENVIRONMENT, QUALITY 

• Participate and comply with SHEQ Requirements (SHEQ Toolbox)

CUSTOMERS

• Interact with customers
• Ensure customer satisfaction

BUSINESS PROCESSES

• Interact with HOD’s, Supervisors and employees in respect to all time and payroll related information
• Capture all time related documents on the SAP HR and Payroll system after validated and signed off by Supervisor, HOD and Manager
• Attend to and address queries related to time and attendance matters
• Create gang cards, track and update changes in sync with manning boards, business plan, active labour and transfers made by supervisors
• Ensure all employees are on the correct org unit/gang and cost center for bonus calculation purposes. 
• Verify and maintain employee work schedules and ensure alignment with gang cards
• Assist the HR Practitioner at Shared Services with general administrative duties.
• Record and verify (actual clocking’s against overtime booked) overtime and call outs on a daily basis for approval by the applicable manager 
• Compile overtime summary sheet for approval. 
• Record daily/weekly substitutions to reflect shift changes on the System for individual employees
• Print daily, weekly, and monthly reports (Awop, Sick, Attendance etc. as requested,
• Allocate employees to the correct roster to ensure time and allowances are calculated correctly.
• Process transfer of employees between section in an area to ensure correct allocation of staff in the org structure
• Block and unblock employees
• Compile absences and attendance reports to inform supervisor/managers
• Daily check and report on shift clearance against shift clearance report. Compare with lamproom report. Sign shift clearance with HOD and Mine Overseer on duty. Legal requirement.
• Report clock station problems to IT.
• Audit data captured against actual attendance e.g., overtime, standby, call outs, planned overtime etc.
• Issue payslips
• Assist with General HR duties at Shared Services including HR AD Hoc Reports

SHAREHOLDER VALUE

• Ensure all information is captured and correctly reported

COMPETENCIES REQUIRED:

Behavioural Competencies:

• Safety Awareness
• Initiative
• Managing Work
• Results Orientation
• Customer Focus
• Problem Solving & Decision Making
• Work Standards
• Interpersonal Relationships
• Communication
• Adaptability
• Contributing to Team Success
• Confidentiality

Workplace Competencies:

• Comprehensive understanding of HR SAP
• Word and Excel skills
• Manage administration records

Key customers:

• Line Management
• All ECM Employees

Requirements
MINIMUM QUALIFICATIONS & EXPERIENCE:

Minimum qualifications:

• Grade 12 & HR Degree or Diploma

Additional qualifications:

• Time and Attendance experience
• SAP Experience and computer literacy will be advantageous

Required Experience:

• ±3 years relevant experience in HR field