HR Administrator at SydSen Recruit

Key Responsibilities

Payroll, Time & Attendance

• Capture and calculate overtime using Uniclox and process on Sage VIP
• Capture commissions and incentives in line with dealership policies
• Run monthly payroll reports and submit for management review
• Resolve payroll and ESS-related queries
• Capture, reconcile, and manage leave transactions

Onboarding & Offboarding

• Draft employment contracts and onboarding documentation
• Submit engagement packs to payroll timeously
• Prepare termination documentation (UI19, certificates of service, salary schedules, provident fund withdrawals)
• Ensure accurate closure of employee files

Disciplinary & Industrial Relations

• Issue verbal and written warnings in line with legislation
• Conduct counselling and performance discussions
• Coordinate disciplinary hearings and liaise with external chairpersons
• Provide HR and labour law guidance to management
• Ensure compliance with internal HR and IR policies

General HR Administration

• Maintain accurate electronic and physical employee files
• Draft Acknowledgements of Debt (AODs) and conduct affordability checks
• Submit and reconcile SAF (Sick Assistance Fund) claims
• Capture Injury-on-Duty (IOD) incidents and submit COID documentation
• Manage HR communication, policies, and internal notices
• Perform HR administration on BMW Dealernet

Management Support

• Act as the on-site HR representative
• Support HR audits, compliance checks, and reporting
• Ensure dealership HR practices align with group standards and labour law

Minimum Requirements

• Grade 12 (Matric)
• National Diploma or Degree in Human Resources or related field
• Minimum 2–3 years’ HR generalist experience, preferably in a motor dealership (120+ staff)
• Strong payroll experience with high-volume, dynamic payrolls
• Proficiency in Sage VIP, Uniclox, BMW Dealernet, and MS Office
• Solid knowledge of BCEA, LRA, EEA, and MIBCO Main Agreement
• Excellent communication, organisational, and conflict-resolution skills
• High level of discretion and confidentiality
• Valid driver’s license and own transport (travel between branches required)

Advantageous

• Motor industry experience
• Knowledge of SAF, ESS, and dealership incentive structures
• Familiarity with MIBCO and bargaining council processes