HR Administrator at TB HIV Care

Job Advert Summary    

• TB HIV Care (THC), in existence since 1929, is an internationally recognised non-profit organisation. We provide health care services throughout South Africa to both the general population and communities at increased risk for HIV and TB, including adolescent girls and young women, sex workers and people who use drugs. THC provides a stimulating work environment and the opportunity to work with leaders in the field of HIV and TB prevention and care. Our work culture is adapted to the constantly evolving South African health care environment and will suit solution-driven team players interested in opportunities for career development while working to connect people with care.

Purpose of the position:

• The purpose of this position is to provide a comprehensive administrative service to the line managers and Human Resources (HR) team to ensure accurate and complete record-keeping for all employees.

Minimum Requirements    

• Matric
• One-year diploma in Human Resources Management
• VIP Payroll, Sage People or any other HR Systems and computer literacy a must
• Experience working on ATS (Applicant Tracking System) would be an advantage
• At least 3 years’ experience working in an HR / recruitment environment
• MS Office, Sage People and good understanding of legislation
• Knowledge of legislations, PAYE, UIF, filing and admin
• Proficiency in English, Afrikaans / IsiXhosa language

Duties and Responsibilities    

• Prepare necessary documentation on request for HR audits
• Process new & terminating employee information accurately
• Perform verification checks on new employees prior to employment
• Load job advert on recruitment system and post to various job portals
• Scheduling candidate interviews
• Providing administrative support to the Recruitment department
• Ensure the effective tracking of the candidate lifecycle through the identified recruitment management system
• Capturing of data on the e-HR system as required
• Ensure efficient management of the VIP leave module (ESS)
• Provide Divisions with regular leave reports
• Ensure all documentation relating to the termination of service are completed
• Obtain relevant documentation and forms from new employees
• Ensure new records are opened timeously and that all required documentation are contained in the files
• Carry out general administrative duties relating to Performance Management, Employee Relations

Skills and Competencies    

• Excellent communication skills
• High attention to detail
• Excellent computer literacy and IT skills
• Problem-solving
• Stakeholder management
• Excellent organisational and administration skills
• Reporting, analysis and statistics