Human Resources Officer REF NO: HR/04/09/2026 at Department of Higher Education and Training

SALARY : R338 106 – R398 277 per annum (Level 07), plus actual benefits 

CENTRE : Central Office, King William’s Town 

REQUIREMENTS :

• Matric or NCV Level 4 with a recognized M+3 years Degree or National Diploma in Human Resource Management / Development; Relevant PERSAL Certificate; 3-5 years’ relevant experience in Human Resource environment; Understanding and utilisation of the PERSAL &COLTECH system; A valid driver’s license Understating of legislative framework governing the Public Services; Storage and retrieval procedures in terms of the working environment.
• Knowledge and skills: Knowledge of Human Resources functions and policies coupled with excellent computer literacy, particularly in the MS Office Suite. The incumbent must demonstrate strong analytical, planning, and organizational skills with the ability to perform under pressure, maintain accuracy, and meet tight deadlines.
• Good interpersonal relations, along with effective verbal and written communication skills, are essential. The position requires a candidate who is client focused, committed, proactive, and able to work independently and within a team. Integrity, attention to detail, and the ability to supervise staff and manage Human resources effectively are critical for success in this role. 

DUTIES :

• Administer conditions of service and remuneration of employees Process Pension, Housing Allowance and Long Service benefits etc. Keep all signed contract of employment forms on salary levels 2 to 8. Process employee leave. Maintain staff files (employment contracts, details, leave forms etc.). Receive all termination paperwork and terminate employees as and when required.
• Process payroll for all employees and deal with all administration and queries relating to the Pension Fund and Medical Aid. Submit reports to management as required so that they are informed of HR related matters and can take informed decisions. Keep signed and completed Declaration of Interest and a Confidentiality Agreement for all employees.
• Keep staff records up to date and record changes to employee’s details (change of address / bank details etc.), Administer recruitment and selection, Manage records for the college. Provide Recruitment and Selection services to the College. Process applications, handle responses and shortlisting processes. Screen CV’s; prepare preliminary shortlists, final shortlists with responsible managers for submission to the shortlisting committee.
• Prepare for interviews (i.e. arrangements of interviews such as dates, venues, and invitations to candidates). Coordinate the verification of all applicants’ qualifications. Develop and update recruitment database. Provide an effective and efficient Records Management services. Open, archive and close save files for new and existing employees. Update personnel files.
• Safe keep all Human Resource Records. Provide records as and when required for auditing purposes. Dispose files in terms of the applicable legislations and approved College policy. Handle incoming and outgoing correspondence. Maintain a database of all incoming and outgoing mail. Maintain register of file index on (filing system).