HR Officer at Tenneco

• The main purpose of the job is to provide generalist HR services.

HR Administration:

• Ensure all HR employee filing are done on time – accurately and timely.
• Ongoing advice & support on company HR policies, benefits and procedures to employees and all business units.
• Process, verify and maintain documentation relating to employee activities such as training, grievances, disciplinary hearings and performance reviews.
• Coordinate monthly birthday celebrations.
• Responsible for all HR related administration.
• Ensure that all employee records are processed electronically and filed accurately and timely.
• Initiate purchase orders and payment requisitions in line with set procedures and ensure correct cost centre allocation.
• Responsible for the minutes of various HR related meetings.
• Update the HR policy file.
• Compile and submit various monthly HR Statistics and Progress reports, including EXCO reports.
• Responsible for updating and reporting of various organisation organograms including MENA monthly.
• Responsible for all month end headcount reporting.
• Responsible for ad hoc administrative tasks and assignments in support of regional HR management.

Industrial Relations:

• Maintain in-depth knowledge of South African labour and other statutory requirements related to the management of employees, reducing legal risks and ensuring regulatory compliance.
• Ensure all employees have updated Job Descriptions on file.
• Responsible for handling of disciplinary and grievance procedures in line with the company policy and relevant legislation.
• Represent HR in disciplinary hearings and take minutes of proceedings.
• Compile all relevant documentation to support any labour related litigation.
• Represent the company at conciliations and arbitration at the Motor Industry Bargaining Council.
• Develop the monthly Shopsteward / management meeting into a successful vehicle for improved communication.
• Act as a point of contact for the employees and managers in the business unit.
• Partner with coach and counsel managers and employees on how to manage and resolve country employee relations issues.
• Capturing of disciplinary and grievance records on VIP.
• Responsible for restructuring and integration of new Drive company.
• Responsible for retrenchment consultation and legal compliance.

Employment Equity:

• Responsible for full EE/SD compliance.
• Arrange and attend EE/SD meetings and prepare minutes.
• Responsible for EE statistics and reporting to Dept of Labour by end November of each year.

Training:

• Develop and facilitate professional development training sessions based on training needs analyses, career development and succession planning.
• Keep training file for MERSETA and BBBEE up to date.
• Responsible for SD statistics and on time reporting to MERSETA.
• Prepare training registers in advance.
• Organise meals for training sessions.
• Capture of training on VIP daily.
• Update training excel report by 2nd day of each month.
• Book external training and ensure that invoices are paid on time.
• Capture of annual training needs analysis by using performance assessments in consultation with management and staff to determine training required.
• Conduct staff training programs based on organizational and employee needs.
• Compile training courses, prepare notes and visual displays from researched information.
• Design and drive succession plans for key talent and key positions.
• Develop tools and guidelines towards strengthening employee capacity and continuity.

Recruitment:

• Manage the talent acquisition process.
• Load vacant positions on systems for approval.
• Co-ordinate psychometric assessments.
• Set up and conduct screening interviews.
• Audit onboarding process in line with PERP requirements.
• Analyse the skills and competencies required for each particular job and develop job descriptions/specs and ensure that PROs are done for every position to be used in future recruitment initiatives.
• Liaise with recruitment agencies regarding vacancies.
• Advertise staff vacancies, assess applications, interview candidates, give selection tests and Predictive Index assessments, prepare reports and make recommendations to management about staff appointments.
• Develop outcome-based interview questionnaires for all vacant positions.
• Organise induction session for new employees with all department heads.
• Induct new employees on policies and procedures on the first day of employment.
• Introduce new employees to all employees on first day.

BBBEE:

• Responsible for full BBBEE compliance.
• Ensure BBBEE training files are updated monthly.
• Ensure that the entities comply with BBBEE legislation and the Codes of Good Practice.
• Monitor and report on progress against transformation and sustainability plans and prepare the organization for external verification process.
• Develop transformation execution plans.
• Contribute to the development of an operating model, governance structures, reporting policies that will drive sustainability goals.

Job requirements:

• 6- 8 years of relevant Human Resource experience
• Proficient & broad understanding of HR systems, processes, and Third Party providers.
• Superior interpersonal and communication skills
• Solid customer service and relationship management skills
• Comprehensive knowledge of employment laws and regulations required
• Strong analytical skills
• Ability to anticipate needs and solve problems proactively
• Strong multi-tasking skills with a comfort in maintaining multiple, often conflicting, priorities, and deadlines.
• Ability to work independently as well as in a collaborative team environment
• Proficiency in MS Word, PowerPoint and Excel is essential
• Strong administration and organizational skills.
• Strong Understanding of LRA, BCEA, Skills Development Act, Employment Equity Act
• Project management skills- proven planning, co-ordination, and implementation ability.
• Meticulous attention to detail
• Exceptional organizational skills
• Ability to work under pressure
• Excellent time management
• High energy levels

Experience:

• 6 Years work experience in a unionized environment – manufacturing, construction, FMCG or distribution

Education:

• Minimum/Essential: BCom HR Management/B Degree Industrial Psychology