HR Operations Internship - 12 Months at Publicis Groupe

Overview

• The HR Operations Intern will provide administrative and operational support to the HR Operations team, gaining practical exposure to key HR processes across the employee lifecycle.
• The role will primarily focus on HR administration, employee onboarding and offboarding, contract documentation, employee record management, HR systems and general administrative support.
• Through structured training, guidance and hands-on experience, the intern will develop foundational HR administration skills, gain an understanding of HR processes and build practical experience in a professional HR environment.

Responsibilities

Employee Onboarding & Administration

• Assist with coordinating the onboarding process for new employees.
• Collect and check new starter documentation to ensure all required information is received.
• Assist with preparing onboarding packs, welcome slides and employment documentation.
• Support the coordination of onboarding activities and communicate with relevant stakeholders regarding outstanding requirements.
• Maintain and update onboarding trackers.
• Assist with responding to routine onboarding queries.
• Follow up on outstanding onboarding documentation and requirements.

Employee Offboarding & Administration

• Assist with the administration of employee offboarding processes.
• Support the preparation and processing of termination documentation.
• Assist with coordinating offboarding activities and communicating requirements to relevant stakeholders.
• Maintain and update offboarding trackers to monitor outstanding actions and completion.
• Assist with ensuring employee records and HR systems are updated following employee exits.
• Follow up on outstanding offboarding requirements, including the return of company assets and completion of relevant administrative processes.
• Support the filing and maintenance of employee exit documentation.

HR Systems & Employee Data Management

• Assist with capturing and updating employee information on the HR Information System (HRIS).
• Maintain accurate employee records and ensure supporting documentation is appropriately filed.
• Assist with checking employee information and identifying missing or incomplete records.
• Support general HR data administration and reporting activities.
• Learn to navigate HR systems, workflow trackers and other administrative tools.

General HR Administration

• Provide day-to-day administrative support to the HR Operations team.
• Directing queries to the relevant team members.
• Assist with preparing, organising and filing employee documentation.
• Support the administration of employee lifecycle activities.
• Assist with tracking HR requests and following up on outstanding documentation.
• Provide general administrative assistance to the wider HR team as required.

HR Compliance & Record Keeping

• Assist with maintaining complete and up-to-date employee files.
• Support periodic employee record checks and HR audit preparation.
• Ensure employee documentation is accurately captured and stored.
• Handle confidential employee information responsibly and in accordance with company policies and procedures.

Qualifications

• A completed qualification in Human Resources Management, Industrial Psychology, Business Administration or a related field.
• A strong interest in pursuing a career in Human Resources.
• Basic computer literacy and proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Good administrative and organisational skills.
• Good written and verbal communication skills.
• A willingness to learn HR systems, processes and procedures.
• Previous HR administration experience would be advantageous but is not essential.

Additional information

Key Competencies & Skills

• Attention to detail: Ability to complete administrative tasks accurately and carefully.
• Organisation: Good organisational skills and the ability to manage assigned tasks and deadlines.
• Communication: Good written and verbal communication skills.
• Confidentiality: Understands the importance of handling sensitive employee information appropriately.
• Teamwork: Willingness to support colleagues and work collaboratively.
• Willingness to learn: Demonstrates curiosity, openness to feedback and an interest in developing HR knowledge.
• Reliability: Demonstrates accountability and follows through on assigned responsibilities.