HR Process Migration Consultant at Optimal Growth Technologies

Role purpose:

• To migrate HR automated solutions from SharePoint Designer to PowerApps and Power Automate while enabling internal capability through knowledge transfer and structured training.

Key accountabilities and decision ownership

Automation Migration Execution

• Assess and catalogue all existing SharePoint Designer workflows and forms
• Prioritise migration backlog based on business impact and complexity
• Execute end-to-end migration to PowerApps and Power Automate within agreed timelines
• Validate migrated solutions to ensure functional equivalence and improved performance
• Resolve migration risks, dependencies, and technical issues proactively

Solution Design and Build

• Redesign legacy forms into modern, intuitive PowerApps interfaces
• Develop automated workflows using Power Automate aligned to best practice standards
• Simplify and optimise process flows during redesign (eliminate inefficiencies)
• Ensure solutions are scalable, reusable, and aligned to governance frameworks
• Embed security, access control, and data privacy compliance (POPIA aligned

Core competencies (functional), knowledge and experience

• Power Platform expertise
• Process automation
• Training & facilitation
• Problem-solving
• Stakeholder management

Must have technical / professional qualifications:

Qualification and experience:

• PowerApps and Power Automate experience
• SharePoint Online and Designer workflows knowledge
• Migration experience

Experience:

• 5+ years Process Automation Experience with 1 to 2 years using PowerApps and Power Automate

Capability Building and Team Enablement

• Deliver structured training sessions on PowerApps and Power Automate (beginner to intermediate)
• Provide hands-on coaching during live migration activities
• Build internal capability to independently manage, enhance, and troubleshoot solutions
• Develop quick reference guides and how-to materials for ongoing support
• Foster a culture of digital adoption and continuous learning within HR Services

Knowledge Transfer and Sustainability

• Ensure that comprehensive documentation for all migrated workflows and applications is created
• Ensure the development of standard operating procedures (SOPs) for ongoing support and maintenance
• Ensure clear handover of ownership to HR Services teams
• Establish reusable templates and development standards
• Enable long-term sustainability post-contract through structured transition

Stakeholder Engagement and Delivery Governance

• Engage with HR process owners to validate requirements and redesign opportunities
• Provide regular progress updates, dashboards, and status reporting
• Manage expectations on timelines, scope, and delivery risks
• Facilitate feedback loops to continuously improve solutions
• Ensure alignment with Group HR and broader automation strategy