- As an HR Specialist at GIZ, you will be responsible for supporting our team in payroll and visa accreditations. You will also be involved in a variety of other HR-related activities, such as recruitment, training, and employee relations.
To be eligible for this role, you should possess the following qualifications:
- University Degree in B.A in Human Resource Management, Commerce, Finance, Accounting, similar or comparable.
Required Professional Experience:
5+ years of experience as an HR generalist or in a comparable position - have a proven track record of successfully managing all aspects of HR, including recruitment, onboarding, training, performance management, compensation, and benefits.
- Over 5 years of experience working on the payroll system Sage 300 People - a deep understanding of the software and how to use it to process payroll accurately and efficiently.
- Proven experience and knowledge of payroll systems - a working knowledge of other payroll systems, in addition to Sage 300 People.
- In-depth knowledge and experience of payroll calculations and processing.
- Preferred administrative/management experience within GIZ.
To thrive in this role, the following qualities are essential:
- Excellent knowledge of written and spoken English.
- Knowledge of the German Language (is an added advantage).
- Ability show discretion, especially when handling confidential information.
- Exceptional Customer Service and Advisory Skills.
- Team player, outstanding interpersonal and communication skills.
- Intercultural experience and the ability to embraces GIZ values on diversity and inclusion.
- Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office)
- Basic knowledge of National Labour Laws and Regulations
- Basic knowledge of HR management,
- Strictly confidential handling of all HR issues
- Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
These qualities will enable you to perform optimally, adapt to evolving requirements, and contribute effectively to the organisation's goals.
What you will be doing:
Conditions of Employment and Payroll
- (In consultation with the HR Unit Head) draws up the appropriate contract based on national labour law and in line with the GIZ Regulation considering formal conditions (limited/unlimited employment contract, distinction from appraiser contract, internship etc.).
- Ensure that all other organisational and administrative processing stages, e.g., monthly update of entries in SAP HR application for national personnel.
- (In consultation with the HR Unit Head) register all new personnel with the pension fund and medical aid.
- Prepare Salary Payment Vouchers for Finance Accounting.
- Ensure that Unemployment Fund (UIF) and SARS payment are made timely.
- Administer leave records for staff on the Sage 300 People system (ESS).
- Process Payroll payments and ad hoc payments for Staff Wellbeing and Staff.
- Process and support in the sourcing of Staff Development/Training Service Providers
- Process terminations letter on pension fund, medical aid.
- In consultation with the HR Head of Unit, updates information on employment conditions for national personnel (compensation system, salary groups, model job descriptions, labour law etc.).
- Ensure timely, correct, and complete documentation of all payroll files.
Professional Advice and Compliance with Data Confidentiality to be observed as per below:
- Advise and ensure that HR Data Confidentiality is adhered and followed as per the GIZ Data Regulations.
- Analyse and revise HR processes, systems, and documentations according to data confidentiality regulations and legal requirements.
- Observe complete discretion and confidentiality during and after his/her employment about all matters which become known to him/her during his/her employment. This shall not apply to information or facts which is common knowledge, in the public domain or which is not of a nature or significance that warrants confidentiality.
HR Instruments and Procedures
- assists in implementing policies for national personnel.
- is involved in HRM for national personnel.
- assists with formulating and updating a wide range of HR information materials (for new staff or for the employment manual).
- Support with developing HR procedures and instruments.
- Organising the evaluation process (information on schedule for the Staff Assessment and development talks, filing forms, monitoring documentation on qualification requirements and professional development etc.).
- Help with training materials (including producing materials or planning rooms for induction events for new staff).
- Responsible to calculate and finalise Performance Assessment Related Excel sheets and final payments.
- Responsible to keep Personnel Data updated for Security and Risk Management purposes.
- Responsible to electronically archive Personnel information on the Data Management system as per the GIZ Regulations. (Using SAP).
- Assist with Recruitment and Selection Processes on Stand-In basis.
Visa Management
- Responsible for Visa matters of Seconded personnel, Development Advisors and regional personnel and their families.
- Responsible to advise, guide, prepare and finalise new Accreditations, ID’s, Permits and Study permits.
- Responsible to advise, guide, prepare and finalise renewal and amendments on Visa’s.
- Responsible to ensure the return of ID Cards at end of Contract.
- Assist and advise international staff in the opening of South African Bank accounts.
- Update List on the Public Drive for the durations of the contracts
- Keep personnel Data updated and monitor extension of Visas.
- Close interaction with German Embassy, GIZ HQ/HR, all relevant South African Authorities.
Other Duties/Additional Tasks
- Performs other duties and tasks at the request of management.
Closing Date 25 July 2023
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