Jobs at GIZ South Africa, Lesotho & eSwatini

To be eligible for this role, we require the following from you:

• Completion of Grade 12 or possession of a Senior Certificate NQF 4, demonstrating a solid educational foundation.
• Holding a valid Code 10 driver's license accompanied by a Professional Driving Permit (PDP), showcasing your ability to handle transportation responsibilities effectively.
• A strong command of the English language, enabling clear communication and seamless interaction in a professional setting.

If you possess any of the following, we want to hear from you:

• Proven track record as a Driver/Administrative Assistant, with 1-3 years of hands-on experience. Your prior experience will allow you to hit the ground running and excel in this role.
• A clean driving record without any major accidents in the past 3 years. Your commitment to safe driving practices ensures the well-being of our team and the smooth operation of our projects.

You will thrive in this role if you possess the following qualities and skills:

• Excellent defensive driving skills coupled with a responsible approach to vehicle handling. Your expertise behind the wheel will ensure safe and efficient transportation for all passengers.
• A positive and friendly demeanor with a strong focus on customer service. Your ability to engage with passengers in a cooperative and approachable manner will leave a lasting impression.
• A high level of discipline, organization, perseverance, and punctuality. Your commitment to these qualities will contribute to a smooth and well-structured workflow.
• Resilience under pressure, self-control, humility, and patience. These traits will enable you to handle challenging situations with composure and professionalism.
• Knowledge of the German language is advantageous, providing an additional asset to our international cooperation efforts.
• Proficiency in map reading or GPS navigation, along with familiarity with the Gauteng Province and national roads of South Africa. Your ability to navigate efficiently will contribute to timely and accurate transportation.
• Maintaining an appropriate appearance and attire that aligns with professional standards.
• Ensuring the availability of vehicles without restrictions and promptly reporting any issues or concerns.
• A team-oriented mindset and willingness to upskill as required. You embrace opportunities for personal growth and development, aligning with the measures agreed upon by management.
• Basic computer literacy, specifically related to the Microsoft Office suite, including Outlook, Word, Excel, and Teams. This proficiency will enhance your overall effectiveness in administrative tasks.

As a Driver/Administrative Assistant, you will have an exciting range of responsibilities, including:

• Safely and responsibly carrying out official travel using our well-maintained fleet of vehicles. Your driving skills and adherence to safety protocols will ensure a smooth and secure journey for all.
• Taking charge of the roadworthiness of our vehicles by overseeing maintenance, servicing, cleanliness, and overall safety. Your attention to detail will help maintain the reliability and quality of our transportation resources.
• Utilizing your knowledge of road conditions, accessible routes, and locations to efficiently transport goods and passengers. Your ability to navigate through various terrains will ensure timely and effective transportation.
• Contributing to the smooth operation of our organization by running official errands as needed. Your reliability and resourcefulness will be key in fulfilling these tasks.
• Assisting with administrative duties specific to the role, such as documenting motor vehicle-related transportation, driving, and fleet management matters. Your attention to detail will ensure accurate and well-maintained records.
• Supporting the administrative team in office furniture movements and the upkeep of offices and storerooms. Your physical capabilities and organizational skills will be instrumental in maintaining a well-organized work environment.
• Collaborating with administrative staff to ensure the availability of workshop materials for ongoing use. Your assistance in this area will contribute to the seamless functioning of our operations.

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• As an HR Specialist at GIZ, you will be responsible for supporting our team in payroll and visa accreditations. You will also be involved in a variety of other HR-related activities, such as recruitment, training, and employee relations.

To be eligible for this role, you should possess the following qualifications:

• University Degree in B.A in Human Resource Management, Commerce, Finance, Accounting, similar or comparable.

Required Professional Experience:
5+ years of experience as an HR generalist or in a comparable position - have a proven track record of successfully managing all aspects of HR, including recruitment, onboarding, training, performance management, compensation, and benefits.

• Over 5 years of experience working on the payroll system Sage 300 People - a deep understanding of the software and how to use it to process payroll accurately and efficiently.
• Proven experience and knowledge of payroll systems - a working knowledge of other payroll systems, in addition to Sage 300 People. 
• In-depth knowledge and experience of payroll calculations and processing. 
• Preferred administrative/management experience within GIZ. 

To thrive in this role, the following qualities are essential:

• Excellent knowledge of written and spoken English.
• Knowledge of the German Language (is an added advantage).
• Ability show discretion, especially when handling confidential information.
• Exceptional Customer Service and Advisory Skills.
• Team player, outstanding interpersonal and communication skills.
• Intercultural experience and the ability to embraces GIZ values on diversity and inclusion.
• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office)
• Basic knowledge of National Labour Laws and Regulations
• Basic knowledge of HR management,
• Strictly confidential handling of all HR issues
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.

These qualities will enable you to perform optimally, adapt to evolving requirements, and contribute effectively to the organisation's goals.
What you will be doing:

Conditions of Employment and Payroll

• (In consultation with the HR Unit Head) draws up the appropriate contract based on national labour law and in line with the GIZ Regulation considering formal conditions (limited/unlimited employment contract, distinction from appraiser contract, internship etc.).
• Ensure that all other organisational and administrative processing stages, e.g., monthly update of entries in SAP HR application for national personnel.
• (In consultation with the HR Unit Head) register all new personnel with the pension fund and medical aid.
• Prepare Salary Payment Vouchers for Finance Accounting.
• Ensure that Unemployment Fund (UIF) and SARS payment are made timely.
• Administer leave records for staff on the Sage 300 People system (ESS).
• Process Payroll payments and ad hoc payments for Staff Wellbeing and Staff.
• Process and support in the sourcing of Staff Development/Training Service Providers
• Process terminations letter on pension fund, medical aid.
• In consultation with the HR Head of Unit, updates information on employment conditions for national personnel (compensation system, salary groups, model job descriptions, labour law etc.).
• Ensure timely, correct, and complete documentation of all payroll files.

Professional Advice and Compliance with Data Confidentiality to be observed as per below:

• Advise and ensure that HR Data Confidentiality is adhered and followed as per the GIZ Data Regulations.
• Analyse and revise HR processes, systems, and documentations according to data confidentiality regulations and legal requirements.
• Observe complete discretion and confidentiality during and after his/her employment about all matters which become known to him/her during his/her employment. This shall not apply to information or facts which is common knowledge, in the public domain or which is not of a nature or significance that warrants confidentiality.

HR Instruments and Procedures

• assists in implementing policies for national personnel.
• is involved in HRM for national personnel.
• assists with formulating and updating a wide range of HR information materials (for new staff or for the employment manual).
• Support with developing HR procedures and instruments.
• Organising the evaluation process (information on schedule for the Staff Assessment and development talks, filing forms, monitoring documentation on qualification requirements and professional development etc.).
• Help with training materials (including producing materials or planning rooms for induction events for new staff).
• Responsible to calculate and finalise Performance Assessment Related Excel sheets and final payments.
• Responsible to keep Personnel Data updated for Security and Risk Management purposes.
• Responsible to electronically archive Personnel information on the Data Management system as per the GIZ Regulations. (Using SAP).
• Assist with Recruitment and Selection Processes on Stand-In basis.

Visa Management

• Responsible for Visa matters of Seconded personnel, Development Advisors and regional personnel and their families.
• Responsible to advise, guide, prepare and finalise new Accreditations, ID’s, Permits and Study permits.
• Responsible to advise, guide, prepare and finalise renewal and amendments on Visa’s.
• Responsible to ensure the return of ID Cards at end of Contract.
• Assist and advise international staff in the opening of South African Bank accounts.
• Update List on the Public Drive for the durations of the contracts
• Keep personnel Data updated and monitor extension of Visas.
• Close interaction with German Embassy, GIZ HQ/HR, all relevant South African Authorities.

Other Duties/Additional Tasks

• Performs other duties and tasks at the request of management.

Closing Date 25 July 2023