Human Capital Business Partner & Payroll Specialist at Kaelo

Job Description

• This role fulfils a dual function of an HCBP and Payroll Specialist
• The Human Capital Business Partner (HCBP)  will be responsible for leading, implementing and delivering Human Capital (HC) initiatives aligning to business objectives and needs, partnering with leaders and relevant stakeholders in prioritizing recruitment, performance management, labour relations, talent management, reward and recognition and initiatives in enhancing people solutions in alignment to the overall HC and business strategy. The HCBP will assist in the development and implementation of the HC operational plan based on a holistic understanding of our diverse workforce, enabling attraction, development and retention of top talent.  You will be responsible for maintaining personnel records, managing employee documents (including employment records, onboarding and offboarding guides) and updating internal databases. Assisting with the administration that encompasses the full end to end employee life-cycle.They should have a good understanding of business functions, good communication, interpersonal, organisational and tactical thinking capabilities.
• The Payroll Specialist function will be responsible for performing all activities relating to multiple payrolls, including maintenance of related records, filing tax reports, preparing accounting transactions and documents as well as preparing certain reports.

KEY OUTCOMES

Recruitment

• Ensure that Recruitment and Selection principles and practices are aligned to the EE transformation plan in order to achieve the agreed upon targets.
• Ensure best practice of recruitment and selection is in place to attract the best talent
• To ensure that effective and appropriate HC Policies and Procedures are in place which meet legal requirements, best practice and organisational objectives
• Evaluate and align internal processes to ensure effective and efficient recruitment and selection.
• Recruit, select and onboard new employees as per the agreed recruitment and selection procedures.
• Work with leaders, having a full understanding of their departments and recruitment requirements.
• To maintain consistent service delivery to ensure client satisfaction.
• Conduct recruitment in alignment to the HC budget.

Develop And Retain Talent

• Assist managers in identifying gaps for employee development to support delivery of KPI's in alignment to department and overall business strategy.
• Coach managers with regards to HC and people related processes as per clients’ needs such as recruitment of talent, industrial relations and performance management.
• Ensure that the Performance Management process and principles are applied by managers as per the process guidelines and timelines.
• Ensure that the performance management principles and processes are understood, adopted and followed across the business.
• Ensure that management implement and execute performance and goals processes within the guided timelines.
• Facilitate the Performance Management process with line management and employees.
• Commit to developing self by remaining up to date with HC best practice, local and international trends.

Connecting Culture To Business Initiatives

• Ensure that HC processes are aligned and applied as per legislation, policies and internal processes.
• Ensure implementation of legislative and compliance matters relating to labour practices.
• Ensure that HC, payroll, benefit and other HC administrative queries are resolved effectively and timeously.
• Ensure that managers and employees receive effective and appropriate advice and support on the implementation and interpretation of HC policies and procedures.
• Assist in the implementation of culture initiatives with the business unit and wider Kaelo.
• Provide input to development, testing and implementation of HC modules for PSIBER as it relates to employee information, recruitment and selection, performance and goals, reward and recognition, budgets and succession planning.
• Support employee wellness programmes and initiatives.
• Ensure that all employee engagement and communications are considered from a Human Capital strategy perspective.

Lead, Influence And Facilitate Change

• Act as a change agent to further enhance our strategy delivery.
• Understand the overall organisational structure and make recommendations as business needs continue to evolve.
• Facilitate the implementation of Talent Management and Succession Planning
• Manage all learning interventions, with the approval of management.
• Manage administration of learnerships and graduate programmes.
• Coordinate and host the Kaelo Induction.
• Manage the coordination of all ‘People’ events.
• Facilitate the coordination of BBBEE and WSP/ATR through 3rd party providers.
• Partner with leaders on organisation design and team dynamics.
• Support deployment of HC initiatives and programmes.
• Support people agenda items and assist in the implementation of activities as it relates to the various people forums within Kaelo.
• Support and assist in the coordination and rollout of HC projects and initiatives.

Payroll

• Responsible for the preparation and processing of monthly payroll
• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Communicate payroll changes to the Chief People Officer and Chief Finance Officer
• Responsible for the coordination between Finance and People Solutions, to ensure proper flow and maintenance of employee data and records

People Support

• Prepare People Solutions documents, like employment contracts and new hire guides
• Assist with increase cycles and employee related administration
• Answer employees’ queries about People Solutions and Finance related issues
• Maintain relevant employee information and personnel records (e.g. leaves of absence, sick days and work schedules)
• Keep abreast with company policies and tax legislation that impact on remuneration
• Maintain a proper document control system
• Arrange travel and accommodation related activities

Reporting

• Prepare month-end journals and reporting integrating to the financial system. (including preparation/distribution of detailed reports, e.g. expense claims, overtime, leave balances, head count, and month end reports)
• Generating reports for payments e.g. PAYE returns and other third parties
• Create regular reports and presentations on People Solutions metrics (e.g. attrition, leave and tenure)

Projects

• Participate in People Solutions and Finance projects

Qualifications
SPECIAL REQUIREMENTS

• Maintain confidentiality and exercise extreme discretion

PERSON DETAILS: WORK EXPERIENCE

REQUIRED

• A minimum of 3-5 year’s relevant HC experience in a similar role
• Experience within the Health Insurance or Financial Services Industry would be advantageous
• Up to date knowledge of employment legislation, HC best practices and a strong background in HC.
• 3+ years performing all payroll functions
• Strong experience using and understanding the flow of transactions in an integrated and automated payroll accounting system

EDUCATION: QUALIFICATIONS: ACCREDITATIONS WITH PROFESSIONAL BODY

REQUIRED

• Relevant Bachelor’s degree or equivalent in Human Resources, Business or Administration
• Qualification in Payroll administration

PREFERRED

• Bachelor of Commerce (Human resources management or Finance) 
• A Bachelors degree in Industrial Psychology

TECHNICAL SKILLS OR KNOWLEDGE

REQUIRED

• Computer Literacy – Advanced Microsoft Excel, Word and PowerPoint
• Strong phone, email and in-person communication skills
• Proficient on PaySpace Payroll and ESS

PREFERRED

• Knowledge of Labour Laws

Additional Information
  PERSONAL ATTRIBUTES : COMPETENCIES 

Competencies

• Client focus
• Cultivates innovation
• Collaboration
• Being resilient
• Drive results
• Planning and organisation
• Influencing and building relationships
• Flexibility and adaptability
• Communication (verbal and written)
• Attention to detail