Human Resource Clerk at Office of the Chief Justice South Africa

REQUIREMENTS :

• Applicants should be in possession of Grade twelve 12 certificate or equivalent qualification at NQF level four (4) as recognised by SAQA. A minimum of one (1) year experience in Human Resource environment will be an added advantage.
• Knowledge and skills: Knowledge of PERSAL system, knowledge and understanding of legislative framework governing the public service, Public Service Act, Public Service Regulations 2016, storage and retrieval procedures in terms of working environment, Batho Pele Principles.
• Skilled in communication (verbal and written), administration, planning and organising, computer literacy (Ms Office), time management, basic numeracy, interpersonal relations, typing, minute taking. Along with following attributes: customer service orientation, self-management, self-motivated, creative thinking, teamwork, ambitious, time bound, assertive and flexible. 

DUTIES :

• Facilitate administration of recruitment, selection and appointment processes within the province. Identify funded vacant posts, facilitate the request to advertise form, liaise with line managers regarding recruitment activities, coordinate the receiving and sorting of applications, provide support with conducting of shortlisting and interviews.
• Capture fingerprints, provide administrative support service, provide logistical arrangements to meetings, provide secretariat support services to the meetings, compile minutes and memos, handle incoming and outgoing office correspondence, ensure a proper filling system for all the records, compile statistics on all matters relating to Conditions of Service and benefits, capture leave, update leave register, receive appointment and service termination documents, process the resettlement allowance payment on PERSAL, process the injury on duty (IOD) information on compensation fund website, capture appointments and service terminations on PERSAL,
• provide leave credits to OCJ officials on request, provide administrative support for PMDS, receive and quality assure performance agreements and probation reports, capture performance agreements and probation report on the database, provide support with the Performance Management workshops and awareness of the PMDS system,
• capture PMDS transactions and training transactions on PERSAL, update and file PMDS records, provide support to HR records management, update HR record management database, ensure recording of all memos received, keep track of safe files, records and quality assure a proper filling system for all the records.